Vendor Bill Exception Criteria Overview
SuiteApprovals checks the vendor bill for discrepancies before it is processed for payment. It is validated against a specific set of exceptions to determine if it requires approval.
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If you have the Bill in Advance of Receipt feature enabled in your account but no item receipt is attached to a vendor bill, the vendor bill still undergoes exception checking.
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If you have Bill in Advance of Receipt enabled in your account and an item receipt is attached to a vendor bill, any exception checking against the item receipt is unexecuted.
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If you are routing stand-alone vendor bills, ensure that you have the Purchase Orders and Advanced Receiving features enabled. For more information, see Setting Up Prerequisites for Supported Record Types.
The following table shows the available exception criteria for vendor bills:
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Exception Criteria |
Description |
|---|---|
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Mark All |
Check this box to select all listed exception criteria for this approval rule. Clear if you only want to use one specific criteria or none. |
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Comparison of Vendor Bill and Purchase Order Terms |
Checks whether the Terms on the Vendor Bill and Purchase Order records are the same or not. |
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Purchase Order Item Receipt check |
Checks for an existing Item Receipt for the Vendor Bill record. |
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Comparison of Vendor Bill and Purchase Order Locations |
Checks whether the locations on the Vendor Bill and Purchase Order records are the same or not. |
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Vendor Bill-Purchase Order Connection Check |
Checks whether the Vendor Bill is created without a Purchase Order. |
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Vendor Bill-Purchase Order Vendor Quantity Tolerance Check |
Checks whether the discrepancy between the Vendor Bill and Purchase Order quantities exceeds the Vendor quantity tolerance limit. |
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Vendor Bill-Purchase Order Item Quantity Tolerance Check |
Checks whether the discrepancy between the Vendor Bill and Purchase Order quantities exceeds the Item quantity tolerance limit. |
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Vendor Bill-Purchase Order Subsidiary Quantity Tolerance Check |
Checks whether the discrepancy between the Vendor Bill and Purchase Order quantities exceeds the Subsidiary quantity tolerance limit. |
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Vendor Bill-Item Receipt Vendor Quantity Tolerance Check |
Checks whether the discrepancy between the Vendor Bill and Item quantities exceeds the Vendor quantity tolerance limit. |
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Vendor Bill-Item Receipt Item Quantity Tolerance Check |
Checks whether the discrepancy between the Vendor Bill and Item quantities exceeds the Item quantity tolerance limit. |
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Vendor Bill-Item Receipt Subsidiary Quantity Tolerance Check |
Checks whether the discrepancy between the Vendor Bill and Item quantities exceeds the Subsidiary quantity tolerance limit. |
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Vendor Bill-Purchase Order Vendor Quantity Difference Check |
Checks whether the discrepancy between the Vendor Bill and Purchase order quantities exceeds the Vendor quantity difference limit. |
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Vendor Bill-Purchase Order Item Quantity Difference Check |
Checks whether the discrepancy between the Vendor Bill and Purchase order quantities exceeds the Item quantity difference limit. |
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Vendor Bill-Purchase Order Subsidiary Quantity Difference Check |
Checks whether the discrepancy between the Vendor Bill and Purchase order quantities exceeds the Subsidiary quantity difference limit. |
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Vendor Bill-Item Receipt Vendor Quantity Difference Check |
Checks whether the discrepancy between the Vendor Bill and Item Receipt quantities exceeds the Vendor quantity difference limit. |
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Vendor Bill-Item Receipt Item Quantity Difference Check |
Checks whether the discrepancy between the Vendor Bill and Item Receipt quantities exceeds the Item quantity difference limit. |
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Vendor Bill-Item Receipt Subsidiary Quantity Difference Check |
Checks whether the discrepancy between the Vendor Bill and Item Receipt quantities exceeds the Subsidiary quantity difference limit. |
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Vendor Bill Quantity Greater Than Purchase Order Quantity Check |
Checks whether the Vendor Bill quantity exceeds the Purchase Order quantity. |
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Vendor Bill Quantity Less Than Purchase Order Quantity Check |
Checks whether the Purchase Order quantity exceeds the Vendor Bill quantity. |
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Vendor Bill-Purchase Order Vendor Amount Tolerance Check |
Checks whether the discrepancy between the Vendor Bill and Purchase Order amounts exceeds the Vendor amount tolerance limit. |
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Vendor Bill-Purchase Order Item Amount Tolerance Check |
Checks whether the discrepancy between the Vendor Bill and Purchase Order amounts exceeds the Item amount tolerance limit. |
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Vendor Bill-Purchase Order Subsidiary Amount Tolerance Check |
Checks whether the discrepancy between the Vendor Bill and Purchase Order amounts exceeds the Subsidiary amount tolerance limit. |
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Vendor Bill Amount Greater Than Purchase Order Amount Check |
Checks whether the Vendor Bill amount exceeds the Purchase Order amount. |
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Vendor Bill Amount Less Than Purchase Order Amount Check |
Checks whether the Purchase Order amount exceeds the Vendor Bill amount. |