Vendor Bill Exception Criteria

SuiteApprovals checks the vendor bill for discrepancies before it is processed for payment. The system checks the bill against a specific set of exceptions to determine if it requires approval.

Take note of the following information when working with vendor bill exception criteria:

The following table shows the available exception criteria for vendor bills:

Exception Criteria

Description

Mark All

Check this box to select all listed exception criteria for this approval rule.

Clear this box to use one or more specific criteria for this approval rule.

Comparison of Vendor Bill and Purchase Order Terms

Checks if the Terms on the Vendor Bill and Purchase Order match.

Purchase Order Item Receipt check

Checks if there's an Item Receipt for the Vendor Bill.

Comparison of Vendor Bill and Purchase Order Locations

Checks if the locations on the Vendor Bill and Purchase Order match.

Vendor Bill-Purchase Order Connection Check

Checks if the Vendor Bill was created without a Purchase Order.

Vendor Bill-Purchase Order Vendor Quantity Tolerance Check

Checks if the difference between the Vendor Bill and Purchase Order quantities exceeds the Vendor quantity tolerance limit.

Vendor Bill-Purchase Order Item Quantity Tolerance Check

Checks if the difference between the Vendor Bill and Purchase Order quantities exceeds the Item quantity tolerance limit.

Vendor Bill-Purchase Order Subsidiary Quantity Tolerance Check

Checks if the difference between the Vendor Bill and Purchase Order quantities exceeds the Subsidiary quantity tolerance limit.

Vendor Bill-Item Receipt Vendor Quantity Tolerance Check

Checks if the difference between the Vendor Bill and Item quantities exceeds the Vendor quantity tolerance limit.

Vendor Bill-Item Receipt Item Quantity Tolerance Check

Checks if the difference between the Vendor Bill and Item quantities exceeds the Item quantity tolerance limit.

Vendor Bill-Item Receipt Subsidiary Quantity Tolerance Check

Checks if the difference between the Vendor Bill and Item quantities exceeds the Subsidiary quantity tolerance limit.

Vendor Bill-Purchase Order Vendor Quantity Difference Check

Checks if the difference between the Vendor Bill and Purchase order quantities exceeds the Vendor quantity difference limit.

Vendor Bill-Purchase Order Item Quantity Difference Check

Checks if the difference between the Vendor Bill and Purchase order quantities exceeds the Item quantity difference limit.

Vendor Bill-Purchase Order Subsidiary Quantity Difference Check

Checks if the difference between the Vendor Bill and Purchase order quantities exceeds the Subsidiary quantity difference limit.

Vendor Bill-Item Receipt Vendor Quantity Difference Check

Checks if the difference between the Vendor Bill and Item Receipt quantities exceeds the Vendor quantity difference limit.

Vendor Bill-Item Receipt Item Quantity Difference Check

Checks if the difference between the Vendor Bill and Item Receipt quantities exceeds the Item quantity difference limit.

Vendor Bill-Item Receipt Subsidiary Quantity Difference Check

Checks if the difference between the Vendor Bill and Item Receipt quantities exceeds the Subsidiary quantity difference limit.

Vendor Bill Quantity Greater Than Purchase Order Quantity Check

Checks if the Vendor Bill quantity is higher than the Purchase Order quantity.

Vendor Bill Quantity Less Than Purchase Order Quantity Check

Checks if the Purchase Order quantity is higher than the Vendor Bill quantity.

Vendor Bill-Purchase Order Vendor Amount Tolerance Check

Checks if the difference between the Vendor Bill and Purchase Order amounts exceeds the Vendor amount tolerance limit.

Vendor Bill-Purchase Order Item Amount Tolerance Check

Checks if the difference between the Vendor Bill and Purchase Order amounts exceeds the Item amount tolerance limit.

Vendor Bill-Purchase Order Subsidiary Amount Tolerance Check

Checks if the difference between the Vendor Bill and Purchase Order amounts exceeds the Subsidiary amount tolerance limit.

Vendor Bill Amount Greater Than Purchase Order Amount Check

Checks if the Vendor Bill amount is higher than the Purchase Order amount.

Vendor Bill Amount Less Than Purchase Order Amount Check

Checks if the Purchase Order amount is higher than the Vendor Bill amount.

Related Topics

General Notices