Changing the Inventory Status Associated With Items

Use the inventory status change transaction to change the status that is associated with items. This non-posting transaction enables you to move any quantity of one or more items from one status to another, without impacting your general ledger.

For example, you have 25 saleable bottles of water that are damaged. You create an inventory status change record to change the status of the 25 bottles from Good to Damaged. If the Damaged status record has the Make Inventory Available box cleared, the bottles associated with the Damaged status cannot be allocated for orders.

To change the inventory status associated with items:

Go to Transactions > Inventory > Inventory Status Change.
On the Inventory Status Change page, set values in the following fields:
- Inventory Status Change # - If required, enter a reference number to identify this inventory status change.
  
  If you use the auto-generated numbering feature, a number is generated automatically when you save the change transaction.
  
  The Transaction Number field displays the transaction number. The auto-generated numbering feature prevents assigning duplicate numbers to transactions in NetSuite. This ensures that the number cannot be edited and cannot be duplicated. Auto-generated numbering for transactions is enabled by default and cannot be disabled.
- Date – (Optional) You can change the default current date in this field.
- Location - Select a location to associate with this inventory status change transaction.
- Previous Status - Select the current status associated with the items you want to change.
- Revised Status - Select the new status you want to associate with the items.
  
  Important:
  When you update an item to an unavailable status, you should physically prevent these items from being picked in your stock room or warehouse.
- Memo – (Optional) Enter any additional information about this transaction.
  
  When you search for transactions, you can search for specific words and phrases in the Memo field to find this status change transaction.
In the Items sublist, do the following:
1. In the Item column, select the inventory item for which you want to change the status.
2. (Optional) If you use the Multiple Units of Measure feature, in the Units column, select the unit of measure.
  
  By default, this field displays the primary stock unit that you select on the item record. Even if you edit this field, the corresponding quantity updates to the item record are still reflected in stock units.
3. In the Quantity column, enter the number of units of the item for which you want to change the status.
4. For a lot-numbered item, a serialized item, or an item that uses bins, click the Inventory Detail icon to enter the following details: serial or lot number, bin, and quantity.
5. Click Add.
To add more items, repeat steps a to e.
Click Save.

You can access the associated item records to view the updated quantities per status.

To change the inventory status associated with items:

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