Invoicing Pledges

You can record your revenue from pledges. This also enables you to report on the revenue from pledges.

Depending on the agreed-upon payment schedule, you may need to create multiple invoices for a single pledge. Create the first invoice, change the due date and amount, and then save it. Copy the saved invoice, and change the due date and amount again. Repeat this as necessary. For example, if the payment schedule on a $1,000 pledge is $200 per month for five months, create an invoice for each $200 monthly payment.

For generic information on invoicing in NetSuite, see Creating an Invoice.

Note:

If no conditions are placed on the pledge, you can create multiple invoices at once. To invoice a batch of unconditional pledge and membership orders, see Invoicing Sales Orders. Exclude any conditional pledges from the batch.

To invoice a pledge:

1. Go to Transactions > Sales > Enter Pledge | Orders > List.

2. Next to the pledge you want to invoice, click View.

3. Click Next Bill.

   Note:

   In 18.2, depending on the agreed-upon payment schedule, you may need to create multiple invoices for a single pledge. Create the first invoice, change the due date and amount, and then save it. Copy the saved invoice, and change the due date and amount again. Repeat this as necessary. For example, if the payment schedule on a $1,000 pledge is $200 per month for five months, create an invoice for each $200 monthly payment.

   In 19.1, you can use the installments feature to create installment terms instead. For more information, see Creating Installments.

   NetSuite opens the Invoice page.

4. From the Form list, select the form you want to use. For example, NFP Invoice.

   Where available, fields are populated from the order.

5. Under Primary Information:

   1. Accept or changes the constituent in the Constituent field.

   2. Accept or enter the date in the Date field.

   3. Select or enter an invoice due date.

      If you are creating multiple invoices for a single pledge, change the due date for this invoice.

   4. Select the posting period to which you want to post this invoice.

6. In the Opportunity field, select the grant opportunity associated with this invoice.

7. In the Items subtab, review or modify the items populated from the pledge order.

   If you are creating multiple invoices for a single pledge, change the amount for this invoice.

   Note:

   The Invoice page has several subtabs. The subtabs that display on the page are determined by the setting and options you have enabled. For generic information on the subtabs, see Creating an Invoice.

8. Enter additional information as necessary. You can enter information related to billing, accounting, sales team, communication, and system information.

9. Click Save.

   If you are creating multiple invoices for a single pledge, create a copy of this invoice to modify. Select Action > Make Copy.

10. When you receive a payment for the invoiced pledge, click Accept Payment. For more information, see Customer Payments.

Related Topics

Pledge and Donation Management

Creating Pledges

Creating Cash Donations

Writing off Pledge or Grant Receivables

General Notices