Processing Payments Using Secondary Bank Accounts

The Electronic Bank Payments SuiteApp enables you to assign a preferred bank account when processing payments from vendors, employees, partners, and customers. By default, the entity bank account set up as primary is used when processing payments. However, you can select secondary entity bank accounts when processing payments before generating the payment file.

To select the preferred bank account to pay outstanding payments to a single vendor, employee, or partner, use the Pay Single Vendor transaction. For more information, see Paying Bills to a Single Vendor.

Note:

You can only assign a preferred entity bank account when processing payables for one vendor via Pay Single Vendor. Selecting secondary bank accounts when paying multiple vendors via Pay Bills is not supported.

If you are using Electronic Bank Payments SuiteApp for customer direct debit payment transactions, you can assign which entity bank account the payment will be associated with.

To select the customer’s preferred bank account where the payment will be debited from, use the Accept Customer Payments transaction. For more information, see Applying a Payment on the Customer Payment Page.

Setting up Roles and Permissions to Process Payments Using Secondary Bank Accounts

Users assigned with a custom accounting role are required to add the following permissions before processing payments using secondary bank accounts.

The following table shows the minimum permissions required for a role to be able to assign secondary bank accounts when processing bill payments. For more information, see Customizing or Creating NetSuite Roles.

Important:

Be careful when granting permissions to your custom roles. Make sure that you do not change the preferences in the Entity Bank Details custom record.

Permission	Subtab Type	Minimum Permission
Employees	Lists	View
Customers	Lists	View
Partners	Lists	View
Vendors	Lists	View
Entity Bank Details	Custom Record	View
Payment File Format	Custom Record	View

Limitations and Considerations when Assigning a Preferred Entity Bank on Payment Transactions

• For existing entity records where there is no primary entity bank currently set up, you can do the following to prevent any errors during creation of payment transactions:

  • Select any of the secondary entity bank accounts available in the Preferred Entity Bank field before saving the bill payment.

  • Go to the entity record (Vendor, Employee, Customer, and Partner) and set up a primary entity bank account before creating a payment transaction. For more information, see the country-specific topics about Setting Up Bank Records for Customers for Electronic Bank Payment.

• Assigning a secondary entity bank account for payment transactions is only available when using Pay Single Vendor and Accept Customer Payments. This feature is not available on the following:

  • Pay Bills

  • Bill Payment Processing

  • Invoice Payment Processing

  • Payment Batch List

• When assigning a secondary entity bank account for payment transactions via CSV import, make sure that the Run Server SuiteScript and Trigger Workflows preference is enabled in your account. For more information, see Setting CSV Import Preferences.

General Notices