Generating E-Way Bill
With the E-Way Bill feature, you can generate an E-Way Bill file with all the details you need for the GST EWB–01 form online. Use this file to import E-Way Bill details for transactions into the E-Way Bill portal and get your E-Way Bill Number (EBN).
To generate an E-Way Bill for your transactions, you must perform the following steps:
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Generating the E-Way Bill File
The E-Way Bill file will be in CSV format and will include E-Way Bill details for the transactions you select.
To generate the E-Way Bill file:
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Go to Reports > Tax > Generate E-Way Bill.
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For OneWorld accounts, select a subsidiary in the Subsidiary field.
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In the GSTIN field, select a GSTIN from the list. The GSTINs (Tax Registration Number) you see are linked to the subsidiary you selected.
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Expand the Filters section by clicking the Plus icon. Use these filters to narrow down results by transaction range, type, entity, and status.
The following table describes the available filters:
Filter Name
Description
Transaction Date From
Select a start date to filter transactions for the selected subsidiary.
Transaction Date To
Select an end date to filter transactions for the selected subsidiary.
Customer or Vendor
Select a customer or vendor.
Transaction Type
Select one or more transaction types.
Status
Select one or more E-Way Bill statuses. The default statuses are Not Exported, Exported, and Updated.
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Click Search.
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Check the box beside the approved transactions you want to include in the E-Way Bill file.
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Click Generate to export the E-Way Bill results as a CSV file.
Submitting the E-Way Bill File to the E-Way Bill Portal
To generate an E-Way Bill from the CSV file you exported from NetSuite, you must use an offline tool to convert it to a JSON file. Then, upload that JSON file to the online portal to generate your E-Way Bill.
To submit your E–Way Bill file online:
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Download the free E-Way Bill JSON Preparation tool (version 1.0.1118) from the E-Way Bill portal.
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Copy the details from your CSV file and paste them into the E-Way Bill offline tool.
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Use the tool to generate a JSON file.
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Upload the JSON file to the government's E-Way Bill portal.
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Generate the E-Way Bill for your submitted transaction data.
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Note the E-Way Bill Number (EBN) and the E-Way Bill Date from the E-Way Bill portal. You'll need to enter these values back in NetSuite.
Updating EBN and E-Way Bill Date Value on Transactions
In NetSuite, go back to your exported transactions and update the E-Way Bill No. and E-Way Bill Date fields in the India E-Way Bill Details section.
You can add these details by editing each transaction or update several at once through the Generate E-Way Bill page. For more information, see Updating E-Way Bill Details on Transactions.
After you enter the EBN and E-Way Bill date, the E-Way Bill status for those transactions will change to Updated.
Updating E-Way Bill Details on Transactions
On the Generate E-Way Bill page, you can add or change E-Way Bill details for one or more transactions. You can also use this page to update exported transactions with the EBN and E-Way Bill Date from the portal.
There are two ways you can update the E-Way Bill details, depending on your requirements:
Updating E-Way Bill Transaction Details
With the E-Way Bill Transaction Details form, you can update the general E-Way and transportation details for a single transaction, either before or after you generate your E-Way Bill file.
To add or update E–Way Bill transaction details:
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Go to Reports > Tax > Generate E-Way Bill.
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Set filters to display transactions that are eligible for E-Way Bill generation.
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In the search results, click Edit beside the transaction you want to update.
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On the E-Way Bill Transaction Details form, you'll see all the E-Way Bill information for the transaction.
The top section contains the following read-only fields:
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Subsidiary – Displays the transaction’s subsidiary.
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Name – Displays the transaction’s customer or vendor.
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Transaction Date – Displays the transaction’s date.
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E-Way Bill Total Invoice Value – Displays the total of taxable basis, GST tax amount, and other charges for the transaction.
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Transaction Type – Displays the type of transaction.
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Document No. – Displays the transaction’s default document number.
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Transaction Amount – Displays the transaction’s amount.
In the E-Way Bill Information and Transport Information sections, you can add or change values for the transaction. All fields under these sections are the same as those on the Billing subtab of the transaction record.
Note:If you update the following fields through the E-Way Bill Transaction Details form, it'll automatically override the default values for these fields in the transaction.
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Status
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Sub Type
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Doc Type
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E-Way Bill Transaction Type
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Click Save.
Updating E-Way Bill Transportation Details
With the E-Way Bill Transportation Details form, you can update transportation details for one or more transactions.
To add or update E-Way Bill transportation details:
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Go to Reports > Tax > Generate E-Way Bill.
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Set filters to display transactions that are eligible for E-Way Bill generation.
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Select one or more transactions you want to update.
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Click Update Transport Details.
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On the E-Way Bill Transporation Details form, enter the following:
Field
Description
Transportation Mode
Select a mode of transportation.
Transport Name
Enter the transporter’s name.
Transport Doc. No
Enter the transporter document number.
Vehicle No.
Enter the vehicle number.
Distance (KM)
Enter the approximate distance to be covered. It can’t be more than 4,000 km.
Transport ID
If you’re using a transporter, enter a valid TRANSID or GSTIN transporter ID.
Transport Date
Enter the transporter document date. This is required if the transportation mode is Rail, Air, or Ship.
Vehicle Type
Enter the vehicle type. This is required if the mode is Road.
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Click Save.