Validating Tax Registration Numbers for the European Union
The SuiteTax Engine supports the validation of tax registration numbers for customer and vendor entities in the European Union. For EU entities, the validation is processed using the European Union’s VAT Information Exchange System (VIES). For more information, see Setting Up Entity Default Tax Codes and Tax Groups).
The validation results are entirely dependent on the VIES.
If a tax registration number is valid and in the correct format (see Defining a Tax Registration Number Format and Countries With a Pre-Defined Tax Registration Number Validation Format), the following will occur:
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The Validation Result field displays a “Tax reg. number is valid” message.
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The Name and Address from Validation fields display data from VIES.
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The Consultation Number field displays a unique confirmation code to indicate that you queried the VIES. This code is only provided if both an entity and subsidiary were validated together.
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The Date Stamp field displays the date and time you last queried VIES for this entity.
If the Tax Registration Number is invalid, NetSuite displays a “Tax reg. number is not valid” message in the Validation Result field, and the time and date of the query in the Date Stamp field.
The query validates the tax registration number of an entity, and also validates the tax registration number of the entity’s primary subsidiary. The subsidiary must have a nexus using the SuiteTax Engine to be validated. The SuiteTax Engine then determines which of the primary subsidiary’s nexuses to validate using the following criteria: