Receiving Inbound Shipment Orders

If you use the Inbound Shipment Management feature, you can receive orders and create item receipts for inbound shipments on a mobile device. As you process inbound shipments, NetSuite WMS automatically updates associated transactions and inventory details on item records. For more information about the inbound shipment feature and requirements, see Inbound Shipment Management.

Important:

To receive inbound shipment orders for lot-numbered and serialized items, items that use bins, or items with inventory status, you must enable the Inventory Detail on Inbound Shipment feature. Before you can enable this feature, you must contact NetSuite Customer Support to provision this feature for your NetSuite WMS account. To enable the Inventory Detail on Inbound Shipment feature after it has been provisioned, see Enabling Features for NetSuite WMS.

NetSuite WMS provides the Receive All option that enables you to receive all orders on an inbound shipment at the same time. You can receive all expected lots or serialized items if the inbound shipment records are populated with inventory details. To use this option, you must activate the Enable Receive All option for inbound shipments system rule. For more information and other rules, see System Rules for NetSuite WMS.

Note the following limitations and guidelines when receiving inbound shipment orders on a mobile device:

• You can receive inbound shipments in In Transit status. To view the general conditions for receiving orders on a mobile device, see Receiving Orders.

• To enter items that you want to receive, you can scan GS1 bar codes, but not composite bar codes. For more information about bar code scanning, see Bar Code Setup for NetSuite WMS.

• When you receive inbound shipment orders, you cannot yet view any vendor details from the associated purchase order, which becomes available only after you enter an item.

• When you activate the Manually post item receipts? system rule, you must post an item receipt record after you receive the inbound shipment. For more information, see Manually Posting Item Receipts.

• If you activate the Stage received items before putting away? system rule, you select inbound staging bins, instead of storage bins, during the receiving process. After you receive items, you can stage them first, before you put them away. See System Rules for NetSuite WMS.

• For lot-numbered items, you can receive a partial quantity of an item when you choose the Select Bin option.

To receive inbound shipment orders:

1. Access order receiving by doing the following:

   1. On the WMS app, tap the menu icon at the top-left corner of the screen, and then tap Main Menu.

   2. On the Main Menu, tap Receiving.

   3. On the Receiving menu, tap Inbound Shipment.

2. On the Receiving page, tap Inbound Shipment.

3. On the Inbound Shipment page, do one of the following:

   • In the Scan/Enter Shipment/Doc # or Item field, scan or enter the shipment number, external document number, or item name/number. If you enter the data, tap Enter Shipment/Doc # or Item to proceed.

   • To select from the list of inbound shipments, tap Select Shipment From List.

   • To search for and select the shipment associated with an item, tap Find Shipment By Item.

4. On the Enter Item page, do one of the following:

   • In the Scan/Enter Item field, scan or enter the item name/number. If you enter the data, tap Enter Item to proceed.

   • To select from the list of items, tap the item name or number.

   Tip:

   If you cannot find the item, you can view the list of received items by tapping Show Completed. If you want to receive all items in the inbound shipment at the same time, tap Receive All, and then proceed to step 9 to enter the bin details.

5. For lot-numbered items, on the Enter Lot page, do the following:

   Note:

   If you entered a partial quantity for a lot item, you are redirected to this page on which you can enter another lot number. If you want to continue to process the partial quantity, tap Select Bin. Then, proceed to step 9. If your warehouse location does not use bins and you want to receive another item, tap Skip.

   1. In the Scan/Enter Lot field, scan or enter the lot number.

      Tip:

      If you want to receive all expected lots in the inbound shipment at the same time, tap Receive All, and then proceed to step 9 to enter the bin details.

   2. (Optional) In the Expiry Date field, enter the expiry date of the lot item.

   3. Tap Enter Lot.

6. On the Enter Quantity page, do the following:

   1. (Optional) If you use the Inventory Status feature, in the Inventory Status field, select the status of the item.

   2. To enter the quantity, do one of the following:

      • In the Enter Quantity field, enter the number of items you want to receive.

      • If you use regular Tally Scanning, in the Tally Scan field, scan the GS1, composite, or HIBC item bar code. After you tally scan all the quantities of an item, repeat from step 3 if you have another item to receive.

      • If you use Tally Scanning across item types, in the Tally Scan field, scan the GS1 or composite item bar code. After you tally scan the different item types, you can proceed to step 5.e if you want to print item labels. Then, you can proceed to step 7.

   3. (Optional) If your warehouse location does not use bins and you want to view the list of stock locations associated with the item, tap the Show Stock Locations toggle

   4. (Optional) If you have set up mobile printing and want to manually print item or pallet labels, tap Print.

      Tip:

      For serialized items, if you want to print labels with serial numbers, proceed to step 8.

      For more information about mobile printing, see Manually Printing Labels from Your Mobile Device.

   5. Tap Enter Quantity.

   Note:

   If you have entered a partial quantity of a lot item, you are redirected to the Enter Lot page. See step 6.

7. For serialized items, on the Enter Serial Number page, do the following:

   1. In the Scan/Enter Serial Number field, scan or enter a serial number for the item.

   2. (Optional) To manually print an item label with the serial number, tap Print.

      For instructions on mobile printing, see Manually Printing Labels from Your Mobile Device.

   3. Tap Enter Serial Number.

      Repeat this step to enter another serial number.

8. For warehouse locations that use bins, on the Enter Bin page, do one of the following:

   • In the Scan/Enter Bin field, scan or enter the number of the destination bin. If you enter the data, tap Enter Bin to proceed.

   • To select from the list of destination bins, tap the bin number.

   If you have other orders in the inbound shipment, the Enter Item page appears. Inbound shipments that have similar items from different purchase orders must also be received separately. To receive other orders, repeat steps 5 – 7.

   If you have received all the items on the inbound shipment, the Shipment Received page appears and displays the confirmation message.

9. On the Shipment Received page, do one of the following:

   • To receive another inbound shipment, tap Receive Next Shipment.

   • To manually post item receipts for this inbound shipment or exit Inbound Shipment, tap Main Menu.

   If you do not post item receipts manually, NetSuite WMS automatically generates one item receipt for each purchase order associated with the inbound shipment. It also updates the status and item’s received quantity in both the purchase order and inbound shipment record. For more information about posting item receipts, see Item Receipts.

Related Topics

• NetSuite WMS Setup
• Installing the NetSuite WMS SuiteApps
• Manually Posting Item Receipts
• Item Putaway
• Reprinting Labels
• Mobile Device Basics for NetSuite WMS

General Notices