Creating a Sales Transaction

Before you add an item to a sales transaction, make sure you create a rebate agreement. For more information, see Creating a Rebate Agreement.

To enter a sales transaction:

1. Select the type of transaction to use. Read Types of Transactions to Use.

2. In the Customer field, select the name of the customer specified in the customer criteria of the agreement details.

3. On the Items subtab, add an item from the item criteria on the agreement details. See Supported Item Types.

   1. After adding an item, the system verifies the following conditions:

      • The rebate agreement status is active.

      • The transaction date falls within the agreement’s validity period.

      • The subsidiary on the rebate agreement matches the subsidiary on the transaction.

      • The customer and item match the inclusion or exclusion criteria in the agreement details.

      • If applicable, the UoM of the item matches the UoM in the agreement details.

   2. If these conditions are met, the system performs these actions for all eligible rebate agreements:

      • Calculates rebates based on the selected calculation method, calculation amount, and calculation basis.

      • If applicable, calculates the price pass-through value.

      • Compares rebate amounts from stackable agreements against non-stackable agreements.

      • Compares the best deal on the payee or payer level.

      • Populates the best deal with the highest amount on the Estimated Rebate Amount column or Accrued Rebate Amount column. See Best Deal on Rebates.

        When paying rebates, a negative value is shown in the rebate amount columns.

      • If price pass-through is applicable, values are also populated for Adjusted Sale Amount and Actual Gross Amount columns after adding an item.

      • Multiplies the rebate amount per unit or quantity of the item.

        If the customer, item, and UoM criteria are met for both Receiving and Paying rebate agreements, all eligible agreements appear on the list of applicable rebates.

        You can override the best deal while creating a transaction. Read Manually Selecting a Rebate.

        Note:

        The system recalculates the rebate if you change the transaction date to either a future or a previous date. Recalculation also happens when you edit the Quantity, Unit, Amount, or Rate field for a item line.

4. Click Save.

   The following columns show the calculated values:

   • Estimated Gross Profit Amount after Rebate or Gross Profit Amount after Rebate

   • Estimated Gross Profit % after Rebate or Gross Profit % after Rebate

   For more information about these custom rebate columns, read Custom Rebate Fields and Columns on Transactions.

Related Topics

Creating Transactions with Rebates

Adding Transactions Using CSV Import

General Notices