Malaysia GST Audit File (GAF)
The Malaysian tax bureau, Jabatan Kastam Diraja Malaysia (JKDM), requires local businesses to submit their tax data to facilitate audits for GST compliance.
Using the Tax Audit Files SuiteApp, you can generate the Malaysia GST Audit File (GAF) in the format prescribed by JKDM. Make sure that you have completed the additional setup requirements before generating the Malaysia GAF. For more information, see Setup Requirements for Malaysia GST Audit File (GAF).
NetSuite generates the Malaysia GAF from data entries in your General Ledger, master file data of customers and suppliers, and details of transactions (invoices, orders, payments, and adjustments). The tax audit file is available in XML or text file format, and can be used for submission to JKDM.
The generated tax audit file includes the following information:
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Company Information – includes the company’s name, Business Registration Number (BRN), and GST number.
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Purchase Listings – includes purchases, expenses, and importation of goods regardless of whether the importation of goods is a result of a purchase.
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Supply (Sales) Listings – includes values of sales, deemed supplies (business goods put to private use), and the relevant GST. This section also includes export of goods.
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General Ledger – includes data entries found in the General Ledger.
Important Things to Note:
To make sure that the generated GAF is compliant with JKDM requirements, you must do the following:
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For transactions where the Malaysian Ringgit (MYR) is not the functional currency, make sure that for GST reporting purposes, the system converts the value of supply and output tax to MYR, based on the prevailing exchange rates.
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Enter the company’s VAT/GST Registration Number and Business Registration Number (BRN) on the company information or Malaysia subsidiary record.
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If you do not have a OneWorld account, go to Setup > Company > Company Information.
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For OneWorld accounts, go to Setup > Company > Subsidiaries and select the Malaysia subsidiary.
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Provide values for all the required data elements or fields, including:
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BRN field on customer and vendor records. This custom field is shown on the Financial tab of entity records when a Malaysia subsidiary is selected.
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Import Declaration Number field on purchase records that involve the import of goods into Malaysia. This custom field is shown when a Malaysia subsidiary is selected on a purchase transaction form. The Import Declaration Number represents the customs form reference number. It is required in the Malaysia GAF report.
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GST Reference Number (Tax Registration Number) on entity records.
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Provide details in the transaction memo field of each transaction.
To generate tax audit files, see Using Tax Audit Files.