Vendors, Purchasing, and Receiving
This release note was updated June 23, 2025
NetSuite 2025.1 includes the following enhancements to the vendors, purchasing, and receiving features:
Enhancements to Bill Capture
View the Bill Capture New Feature Preview (Article available only in English).
NetSuite 2025.1 includes the following Bill Capture enhancements:
Scanned Vendor Bills Page Improvements
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You can now delete uploads in bulk. Check the box next to one or more uploads and click Delete.
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A Reference No. column is now displayed on the Scanned Vendor Bills page. Previously this was only available on the Review Scanned Bill page.
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A duplicate detection warning is shown on both the Scanned Vendor Bills and Review Scanned Bill pages if the reference number has already been used. This helps you identify if you have uploaded a duplicate bill.
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You can now add user notes on both the Scanned Vendor bills and Review Scanned bill pages. These user notes are carried over to the bill in the User Notes section of the Communication subtab.
Review Scanned Bill Page Improvements
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NetSuite SuiteTax Engine is now supported. NetSuite India Localization SuiteTax Engine and NetSuite LATAM Engine are currently not supported.
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Bill Capture is available in the United Kingdom only for customers with NetSuite SuiteTax Engine enabled.
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Templates are now available. Templates save data for select fields for specific vendor and subsidiary combinations. Template data will override scanned bill data.
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Discounts are now supported, including percentages and negative rates.
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You can now apply payment holds when reviewing your bill. Check the Payment Hold box to apply a payment hold on a disputed bill.
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Files can now be downloaded from the Review Scanned Bill Page. Select the download icon on the left side of the split view.
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For line items, if there is no PO linked or scanned value found, item rates are carried from the item record.
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When selecting a PO number for a line item, the Billed Quantity is now displayed in the Purchase Order pop-up.
Bill Creation Improvements
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To create bills using Bill Capture, the Create level of the Documents and Files permission is now the minimum requirement. Previously, Full access level was required.
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After creating a bill using Bill Capture, the uploaded file can be viewed in a split view next to the created bill.
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If a bill was created using Bill Capture, this is indicated in System Notes. (Bill > System Information subtab > System Notes)
New Bill Capture Preferences
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When a PO is linked, you can now use PO data for all applicable fields, except line items and expenses, and require a review. (Bill Capture Preferences > Review Page field Sourcing > Purchase Order)
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Scanned item lines can be aggregated as one line. Previously, this was only available for expense lines. (Bill Capture Preferences > Review Page Line Display > Item Line Total)
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You are no longer required to select tax and shipping preferences for Bill Capture. They can be left empty. (Bill Capture Preferences > Review Page Field Sourcing > Total Tax / Shipping Cost)
For more information, see Email or Upload Vendor Bill Files Into NetSuite Using Bill Capture.
Procure to Pay - Vendor Payment Instruments
You can now use Vendor Payment Instruments to create and update Vendor Bank details on the Vendor profile.
If you have proper access rights, you can add bank account number and routing number. Only one bank account can be a default bank.
You can update payment instruments and you can also delete them.
You can create payment instruments through the user interface. You can create and update payment instruments using CSV import. You can also use payment instruments with SuiteScript.
If you use NetSuite OneWorld as an administrator, you can use payment instruments.