Assigning Tax Registrations to an Entity in SuiteTax

If SuiteTax is enabled in your account, you can assign tax registrations to entity records. On the Financial subtab on entity records, you can assign tax registrations on the Tax Registrations subtab and set the default tax registration number for the entity in the Tax Information section.

You can assign tax registrations for the following entities:

• Leads

• Prospects

• Customers

• Vendors

• Partners

• Other Names

To add tax registrations to an entity:

1. Go to Lists > Relationships > Customers (or Leads, Prospects, Vendors, Partners, Other Names).

2. Click the Edit link next to the entity.

3. Click the Financial subtab.

4. Click the Tax Registrations subtab.

5. To add a tax registration:

   1. Select a country.

   2. Select a nexus. Only nexuses for the selected country are available in the list.

   3. Select the address for this nexus. Only the address labels are shown in the list. You can set the labels for entity addresses on the Address subtab of the entity record.

      If you add a new address on the entity record, you must save the record first before you can assign the new address to the nexus.

   4. Enter the tax registration number to use for this nexus.

   5. Click Add.

   6. Repeat the substeps under Step 5 for each tax registration that you want to use for trading with this entity.

6. Set the default tax registration number in the Default Tax Reg. field in the Tax Information section on the Financial subtab.

7. Click Save.

The default tax registration number that you set on the entity record will be used as the default value in the Entity Tax Reg. Number field on transactions.

By editing or deleting the entity tax registration number, the original number is stored in the database as inactive. Relevant transactions created in the past stay unchanged and all tax registrations are retained.

Note:

In SuiteTax, changes to an entity tax registration (such as a customer or vendor) will trigger the system to create a new tax registration if the previous tax registration has been used on a transaction. The previous tax registration is then set to inactive. This is because any changes to the entity tax registration are prospective, meaning the existing related transactions are not updated. To keep transaction history intact, the previous information is stored in the system but is unaccessible.

General Notices