Setting Up CFOP Codes (Former Brazil Localization SuiteApp)
Before you create CFOP codes, you must create MCN codes. See Setting Up MCN Codes (Former Brazil Localization SuiteApp).
In NetSuite, you assign MCN codes to CFOP codes. One CFOP code record can have multiple MCN codes assigned to it. Then, you assign MCN codes to item records.
When you add an item to a transaction, you select the appropriate CFOP code for the item. Only CFOP codes associated with the item’s MCN codes are available for selection on the transaction.
Creating a CFOP Code Record
By default, the Administrator can create CFOP code records. However, administrators can grant custom roles access to the CFOP record. See Granting Custom Roles Access to MCN and CFOP Records.
To create a CFOP code record:
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Go to Setup > Brazil Localization > CFOP Codes.
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Click New.
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Enter values in the following fields:
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CFOP Code – Enter a 4-digit number. The first digit must be any value between 1 and 7, except 4. The number must be entered in one of the following formats: X.XXX or XXXX
Note:If you entered a number without the dots, the system automatically formats it with dots when the record is saved.
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Description – Enter text to provide information about the CFOP code.
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MCN Code – Select one or more MCN codes to be associated with this CFOP code. To select multiple MCN codes, press and hold the Ctrl key while selecting the MCN codes.
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Click Save.
Editing a CFOP Code Record
You can edit any of the fields if the CFOP code has not yet been used in any transaction. If the CFOP code is already being used on a transaction, only the Description and MCN Code fields can be edited.
To edit a CFOP code record:
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Go to Setup > Brazil Localization > CFOP Codes.
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Click the Edit link of the CFOP code that you want to modify.
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Edit the values in the fields.
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Click Save.
Inactivating a CFOP Code Record
You can inactivate a CFOP code if you do not want it to be available for selection in dropdown lists on transactions. If you inactivate a CFOP code, past transactions that use the code will not be affected. Invoices created from sales orders retain the CFOP code selected on the sales order.
To inactivate a CFOP code record:
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Go to Setup > Brazil Localization > CFOP Codes.
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Click the Edit link of the CFOP code that you want to inactivate.
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Check the Inactive box to inactivate the CFOP code.
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Click Save.
Deleting a CFOP Code Record
You can delete a CFOP code record if it is not attached to any item or transaction.
To delete a CFOP code record:
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Go to Setup > Brazil Localization > CFOP Codes.
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Click the Edit link of the CFOP code that you want to delete.
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On the CFOP Code page, under Actions, click Delete.
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At the prompt, to confirm the action, click OK.