Printing Checks for Multiple Transactions

Follow these steps to print checks for more than one transaction.

To save a check in your print queue to print later, check the To Be Printed box. For details, see Writing Checks. To remove the check from the print queue, edit the check and then clear the To Be Printed box.

Note:

For information about reprinting a check, see Reprinting a Check.

To print checks for multiple transactions:

1. Go to Transactions > Management > Print Checks and Forms and then click Checks.

   NetSuite displays the Print Checks page.

2. To determine the order in which NetSuite prints the checks, click on a column header to sort by that column.

3. Select the bank account from which you want to print checks.

   Note:

   Only those bank accounts that include transactions where the To Be Printed box is checked on the transaction record appears in the Account dropdown list.

4. NetSuite displays the next available check number to be printed.

   You can enter the starting check number for your preprinted checks, if different.

   To reset the check number sequence, see Resetting Check Numbers.

5. If higher-number checks go into your printer before lower-number checks, click Print Back to Front.

6. Choose the type of preprinted check.

   • Choose Standard to print a check without a payment voucher attached.

   • Choose Voucher to print a check with a payment voucher attached.

7. If you enabled the preference to use auto-generated numbers for vendors, you can sort the list of checks by the vendor names instead of by ID numbers. Click the header of the Payee column to sort checks by the payee name.

   Set your preferences for autogenerated numbers at Setup > Company > Auto-Generated Numbers.

8. Check the box in the Print column next to each check you want to print.

   Note:

   If you check one or more boxes and then click a column header to sort by that column, a confirmation message appears. If you click OK, the order in which NetSuite prints the checks changes, but NetSuite clears any checked boxes in the Print column. If you click Cancel, the order in which NetSuite prints the checks does not change and any checked boxes in the Print column remain checked.

9. Click Print.

To preview your checks:

1. Preview your checks using the following methods:

   • If you enabled the Download PDF Files preference, select Print to save your checks and then open them with the Adobe application.

   • If you did not enable the Download PDF Files preference, a preview of your checks automatically opens in the Adobe application.

2. To specify the Download PDF Files preference, go to Defaults section of the General subtab at Home > Set Preferences.

3. Place your checks in your printer tray, starting with the check number that matches the value in the First Check Number field.

4. Click the printer button in the Adobe application window.

5. If you want to print multiple copies, specify the number on the Print window that appears and load the appropriate number of pages of blank paper after each blank check in your printer.

6. In the Page Handling section of the Print window, verify that Page Scaling is set to None and the boxes beneath it are not checked. Automatic scaling can cause difficulties printing checks.

7. Click OK.

Your administrator can customize the layout of your printed forms using Advanced PDF/HTML templates. For information, see Advanced PDF/HTML Templates.

Related Topics

Printing Checks

Setting Check Printing Preferences

Forms Available for Check Printing

Viewing Check Printing Templates

Printing a Single Check

Handling Check Printing Problems

General Notices