1. Accounting
  2. Banking
  3. Checking
  4. Printing Checks
  5. Printing Checks for Multiple Transactions

Printing Checks for Multiple Transactions

Follow these steps to print checks for more than one transaction.

To save a check in your print queue for later, check the To Be Printed box. For details, see Writing Checks. To remove the check from the print queue, edit the check and clear the To Be Printed box.

Note:

For information about reprinting a check, see Reprinting a Check.

To print checks for multiple transactions:

  1. Go to Transactions > Management > Print Checks and Forms and then click Checks.

    NetSuite displays the Print Checks page.

  2. To determine the order in which NetSuite prints the checks, click a column header to sort by that column.

  3. Select the bank account you want to print checks from.

    Note:

    Only bank accounts with transactions where the To Be Printed box is checked appear in the Account dropdown list.

  4. NetSuite displays the next available check number to print.

    Enter the starting check number for your preprinted checks if it's different.

    To reset the check number sequence, see Resetting Check Numbers.

  5. If higher-number checks go into your printer before lower-number checks, click Print Back to Front.

  6. Choose the preprinted check type.

    • Choose Standard to print a check without a payment voucher.

    • Choose Voucher to print a check with a payment voucher.

  7. If you enabled auto-generated numbers for vendors, sort the list of checks by the vendor name instead of ID. Click the Payee column header to sort checks by the payee name.

    Set your preferences for autogenerated numbers at Setup > Company > Auto-Generated Numbers.

  8. Check the box in the Print column next to each check you want to print.

    Note:

    If you check one or more boxes and then click a column header to sort, a confirmation message appears. If you click OK, NetSuite changes the print order and clears any checked boxes in the Print column. If you click Cancel, the print order doesn't change and checked boxes remain checked.

  9. Click Print.

To preview your checks:

  1. Preview your checks using the following methods:

    • If you enabled the Download PDF Files preference, select Print to save your checks, then open them with Adobe.

    • If you didn't enable Download PDF Files, a preview of your checks opens automatically in Adobe.

  2. To specify the Download PDF Files preference, go to the Defaults section of the General subtab at Home > Set Preferences.

  3. Place your checks in your printer tray, ensuring that the check number matches the value in the First Check Number field.

  4. Click Print in the Adobe application window.

  5. To print multiple copies, enter the number you need in the Print window, then load the right number of blank pages after each check in your printer.

  6. In the Page Handling section of the Print window, verify that Page Scaling is set to None and the boxes below it are clear. Automatic scaling can cause problems printing checks.

  7. Click OK.

If you have the Administrator role, you can customize printed form layouts with Advanced PDF/HTML templates. For information, see Advanced PDF/HTML Templates.

Related Topics

General Notices