Recording Cash Transactions Using Checks
In NetSuite, you can record detailed cash transactions that you do not enter as bills on the Write Checks page.
For example, while serving at a party Christy's Catering runs out of soda. The owner must immediately purchase more soda with cash and bring it back to the party. Because this cost is associated with a project, Christy's Catering can record the transaction for the cash spent using the Write Checks function and capture the expense without first creating a vendor bill.
To record a cash transaction:
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Go to Transactions > Bank > Write Checks.
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On the Check page, select the ledger account you want to use to record the cash expenditure.
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Enter the name of the payee, who received cash.
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In the Check # field, type CASH.
You can also include a tracking number.
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Enter the amount you spent.
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On the Expenses & Items subtab, enter line items for the expenses or items associated with this cash transaction.
For example, on the Expenses subtab, you might select a Beverage expense account, enter the customer, and select Billable to charge the expense to your customer.
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Click Save.
To view the transaction, go to Transactions > Bank > Write Checks > List. Click View next to the item you created.