Purchase Order Management
Purchase orders authorize vendors to provide items, materials or services to your company. When you enter purchase orders, you can track items that you expect to receive, items you do receive, and items yet to be received.
A purchase order expresses a commitment to receive and pay for goods and services. It has no accounting impact until you receive the order.
You can create purchase orders individually or in bulk.
When you create purchase orders, you can print, fax or email them to vendors. You can also give vendors access to view purchase orders online. For more information, see Assigning a Role to a Vendor.
The Bill Purchase Order page does not select a form when you bill multiple POs that use different custom forms and linked forms. Instead, NetSuite uses the preferred form for the Vendor Bill. If you want to use the linked form when you bill, you must bill individual POs.
Vendor Bill Variances
When you use the Advanced Receiving feature, note the following. Purchase order items you receive can be matched to the corresponding vendor bill to check for variances in quantities and rates.
In the Match Bill to Receipt column, check this box to calculate the variances based on the vendor bill lines. Variances are generated by reviewing vendor bill values matched to corresponding item receipt values.
Clear this box if you want to generate variance postings based on purchase order lines. On the Post Vendor Bill Variances page, select Purchase Order in the Transaction Type field to generate the variance postings.
The default setting for this field is determined by the setting on individual item records in the Match Bill to Receipt field.
For more information, see Posting Vendor Bill Variances.