Entering an Address for an Employee

On the Address subtab of the employee record, you can enter multiple addresses for an employee. The address might be mandatory.

If you use SuitePeople U.S. Payroll, the home address you enter for an employee is used to calculate state and local taxes.

To enter an address for an employee:

  1. Go to Lists > Employees > Employees.

  2. Beside an employee name, click Edit.

  3. On the employee record, click the Address subtab.

  4. To indicate that this address is the default shipping address for the employee, check the Default Shipping box.

  5. To indicate that this address is the employee’s home address, check the Home box. If the employee has only one address, this box is checked by default. If you add other addresses for this employee, you can clear the Home box and check the box beside the home address.


    Make sure that the Home box is checked for one address. The address that is marked as the home address can be used in customized employee reports.

  6. In the Label field, enter a descriptive title to appear for this address in lists.

    For example, you could enter a label of Home or Mailing Address.

  7. To add or edit values for other address fields, click the pencil icon in the Edit column.

    An address popup displays address fields.


    The following steps list the address fields included in the default address form. The address form for each employee may vary according to the country where the employee is located. Variance also depends on the custom address forms defined in your account. For more information, see Customizing Address Forms.

    1. Ensure the value for Country is correct.


      If you use SuitePeople U.S. Payroll to pay your employees, you can pay only employees who reside in the United States.

    2. In the Attention field, enter the person at this address who should be notified of receipt of documents or goods.

      The value you enter autofills on forms if this address is marked as default for Shipping or Billing.

    3. In the Addressee field, enter the company name that should show on the shipping label.

      This name appears under the name entered in the Attention field.

    4. Enter a phone number for your employee.

      This number appears on the Employee List report.

    5. Enter the employee's street address.

      If you enter the zip code first, city and state populate automatically.

    6. By default, the information entered for the employee's address appears in read-only format in the Address free-form text box. The information sources from the Attention, Addressee, Address 1, Address 2, City, State, Zip, and Country fields.


      To edit the read-only text, check the Override box.

    7. Click OK.

  8. To enter additional addresses, click Add.

  9. Repeat steps 4-7 for each additional address.

  10. Click Save.

Related Topics

Entering Communication Information on the Employee Record
Entering Human Resources Information for an Employee
Adding an Employee

General Notices