1. Employee Management
  2. Employees
  3. Time Tracking
  4. Managing Time Tracking
  5. Entering Time for a Payroll Item

Entering Time for a Payroll Item

Time tracking lets you track the hours you and other employees work. If you are in the U.S. and you have the appropriate privileges, you can track time for employee payroll items like hourly wages.

Warning:

NetSuite CRM+ users cannot record time for payroll items.

If you track time for employee payroll items and want these hours to be included in the payroll period, you must enable this feature on the appropriate employee records.

Note:

If an employee enters PTO after payroll cut-off date, the PTO is processed and recorded in the following regular payroll.

Setting up Employees’ Records

To set up employees' records so that their time transactions are included in payroll:

  1. Go to Lists > Employees > Employees.

  2. Click Edit next to the name of the appropriate employee.

  3. When the employee's record appears, click the Payroll subtab.

  4. In the Compensation Type field, select Wage to pay this employee based on an hourly wage and hours worked.

  5. Click Save.

  6. Repeat steps 2 through 5 for any other employees you want to set up.

Entering Time for a Payroll Item

To enter time for a payroll item:

  1. Go to Transactions > Employees > Track Time.

  2. Choose an entry form to use.

  3. Select the employee whose time you are recording.

  4. NetSuite inserts the current date as the posting date of this time transaction.

  5. In the Duration field, enter the amount of time worked for the day.

    Click the timer icon next to the Duration field to time yourself as you work or time the length of your break. When you click Submit, the elapsed time in the timer fills in the Duration field of the Time Tracking page.

  6. If applicable, select the Customer or Project associated with the tracked time.

    If you use NetSuite OneWorld, the Intercompany Time and Expense feature and the related Intercompany Time accounting preference determine whether you can select a customer or project with a subsidiary different from yours. If the feature is not enabled, or if the preference is set to Disallow, you cannot enter intercompany time transactions. Instead, you can select only those customers or projects with the same subsidiary to which you are assigned. For more information, see Enabling Intercompany Time and Expenses.

  7. Select a case, task, event or call for the customer or project you selected, to associate this time with an activity. This time entry is added to the record you select.

  8. If applicable, select the service item that was provided. If you select a service item, you must also select a customer or project. Click New to set up a new service item.

    If you use NetSuite OneWorld, it is recommended that you set up service items that are available to all subsidiaries, for use in intercompany time transactions. In these transactions, users cannot save lines unless they contain service items available to both the employee subsidiary and customer subsidiary. See Enabling Intercompany Time and Expenses.

  9. Check Billable if you want to bill the time entered to a customer or project.

    Warning:

    In NetSuite CRM+, the Billable box is not available. NetSuite CRM+ users cannot record billable time, invoice customers for billable time.

  10. If your company using multi-state calculations for payroll, select a Payroll Item Workplace.

  11. Select a payroll item in the Payroll Item field.

  12. Check the Paid Externally box if this time has been or will be paid outside of NetSuite. This removes this time from payroll transactions. You cannot check this box if this time is already associated with a paycheck in NetSuite.

  13. Optionally enter a memo.

  14. If you are a supervisor entering time for an employee, check the Supervisor Approval box.

  15. Select a department, class, or location if you track this information.

    Important:

    If you use NetSuite OneWorld and you are entering intercompany time transactions, you must determine a strategy for using classifications on these transactions. Best practice is to omit them. For more information, see Enabling Intercompany Time and Expenses.

  16. If you selected a Customer or Project, NetSuite inserts the price level for that customer or project in the Price Level field.

    The Rate field autofills with the amount associated with the price level.

  17. If you are billing this time back to a customer, check Lock the Rate to lock the present rate so it's not affected by any rate changes made before the customer is billed.

  18. Click Save.

If you tracked time for hourly wage payroll items, it appears in the Hours column for this employee on the Payroll Run page.

Related Topics

General Notices