Accrual Records

Accrual records are created for each rebate agreement using rebate transaction records generated after a sales transaction. You can't edit these records. After rebate transaction records are generated, they are grouped according to rebate agreement, Classification (Class, Department, and Location), and custom segment, of an item. When the accrual process runs, it creates one accrual record for each unique grouping of these classifications.

For more information about accrual records, read these topics:

• Contents of an Accrual Record

• Accrual Record Subtab

In the following example, the items in four invoices satisfy the criteria of two rebate agreements with classifications and custom segments specified for each item. This assumes that custom segment values are taken from the source transactions, which means the box, Set Custom Segment of rebate transactions with values from source transactions, is checked, on the Custom Segment Preferences page.

Invoice	Item	Agreement	Rebate Amount	Rebate Transaction Record	Class	Department	Location	Custom Segment
Invoice #1	Item A	Agreement #1	$10	RT1	C1	D1	L1	value1
	Item B	Agreement #1	$5	RT2	C1	D1	L1	value1
Invoice #2	Item C	Agreement #1	$20	RT3	C1	D1	L1	value1
	Item D	Agreement #2	$5	RT4	C2	D1	L2	value2
Invoice #3	Item E	Agreement #1	$15	RT5	C1	D1	L1	value1
	Item F	Agreement #2	$40	RT6	C2	D1	L2	value2
Invoice #4	Item G	Agreement #1	$25	RT7	C1	D2	L2	value2

Since there are four combinations available for Class, Department, Location, and Custom Segment on the invoices, the accruals for each rebate agreement are created like this:

Rebate Agreement #1

The first accrual record with an accrual amount of $50 is created for Class C1, Department D1, Location L1, and custom segment value1.

Invoice	Item	Agreement	Rebate Amount	Rebate Transaction Record	Class	Department	Location	Custom Segment
Invoice #1	Item A	Agreement #1	$10	RT1	C1	D1	L1	value1
Invoice #1	Item B	Agreement #1	$5	RT2	C1	D1	L1	value1
Invoice #2	Item C	Agreement #1	$20	RT3	C1	D1	L1	value1
Invoice #3	Item E	Agreement #1	$15	RT5	C1	D1	L1	value1

The second accrual record with an accrual amount of $25 is created for Class C1, Department D2, Location L2, and custom segment value2.

Invoice	Item	Agreement	Rebate Amount	Rebate Transaction Record	Class	Department	Location	Custom Segment
Invoice #4	Item G	Agreement #1	$25	RT7	C1	D1	L2	value2

Rebate Agreement #2

The third accrual record with an accrual amount of $45 is created for Class C2, Department D1, Location L2, and custom segment value2.

Invoice	Item	Agreement	Rebate Amount	Rebate Transaction Record	Class	Department	Location	Custom Segment
Invoice #2	Item D	Agreement #2	$5	RT4	C2	D1	L2	value2
Invoice #3	Item F	Agreement #2	$40	RT6	C2	D1	L2	value2

General Notices