Manage Program Options

Use the Manage Program Options task in the Setup and Maintenance work area to select program options, which include the program calendar, calendar mapping method, and currency conversion settings.

Program Calendar Settings

Use the Program Calendar drop-down list to specify the calendar that you want to use for program analysis. Typically, this calendar is the same as your financial project accounting calendar.

Select the Project Calendar Mapping Method to indicate how the project’s accounting calendar period maps to the program calendar, if the two are different.

Physical Completion Percentage and Earned Value

Specify whether you want to use cost or effort data to calculate program completion percentage.

Select Cost if you want to track program completion percentage using the costs incurred and the budget that remains.
Select Effort if you want to track program completion by considering the tasks completed and the tasks that remain.

Indicate how you want to calculate the earned value of your programs.

Select Financial project plan to use duration days to derive the planned value.
Select Project budget to use ITD budget as the planned value.

Program Analysis Currencies and Conversion Settings

Use the Manage Program Options > Program Analysis Currencies section to add up to 5 currencies for your programs and specify the default currency. When you save your changes, the Update Program Performance Data process converts monetary values from a project’s currency to the program's currency using the specified Conversion Type and Conversion Date settings.

The program analysis user interface initially displays amounts in the default currency. When a program manager changes the currency, the selection becomes their personal preference.

Conversion Types and Conversion Dates

Use conversion types and dates to specify foreign currency conversion rules within projects and programs.

The Conversion Type field enables you to specify the methods or rules that you want to use to convert values across currencies. For example, you you can specify a Fixed conversion type, where the conversion rates don't change, regardless of market fluctuations, or you can create a DALY conversion type, where the conversion rate directly reflects the exchange rates in force on the conversion date. Use the Manage Conversion Rate Types setup task to set up conversion rates and rate types. See Guidelines for Creating Conversion Rate Types for more information.

Adjust the Conversion Date to determine whether currency conversions for programs occur in the start or end of a period. This setting directly impacts budgeting and financial reporting accuracy, particularly in dynamic market conditions.