Setting Up Agency Receivable Options

Define how your agency integrates with Oracle Receivables using the Receivable Options for Agency page.

Define Agency Level Receivable Options

1. Select Billing Setup > Agency Receivable Options.

2. Select the row for your agency.

   This example shows the Receivable Options for Agency page.

   

3. Enter values for the following fields:

   Page Element	Description
   Receivables System	Select your Oracle Receivables system.
   Receivables Business Unit	Enter the Oracle Receivables business unit associated with your agency.
   Reference Data Set Name	Select the set of shared configuration data used across your business units. This value determines the values available for the other setup fields on this page.
   Payment Term, Invoice Transaction Type, Credit Memo Transaction Type, Memo Line Identifier	Enter your invoicing information. The reference data set you selected determines the values available to select in these fields. Note: These fields are required even though invoicing integration is not currently available.
   Receivable Activity Name	Enter the default receivable activity name that Oracle Permitting and Licensing assigns to payments that don’t match receivable options defined at the record type or fee item level. Make sure that this value matches the value defined in Oracle Receivables exactly.
   Enabled	Turn on this switch to enable the integration between Oracle Permitting and Licensing and Oracles Receivables. When this switch is off, Oracle Permitting and Licensing processes all received payments using normal accounting.
   On Account Receivable Activity Name	Enter the receivable activity name that Oracle Permitting and Licensing assigns to overpayments. All overpayments for the agency are assigned the same receivable activity name and do not have receivable options set at the record type or fee item level.
   Refund Receivable Activity	Enter the receivable activity name that Oracle Permitting and Licensing assigns to refunds. All refunds for the agency are assigned the same receivable activity name and do not have receivable options set at the record type or fee item level. Note: Oracle Permitting and Licensing generates negative miscellaneous receipts for refunds.

4. Add receivable receipt options for your payment methods.

5. Click Save.

Adding Receivable Receipt Options

Define a set of receivable receipt options for each payment method that your agency supports.

1. On the Receivable Options for Agency page, click Add.

   This example shows the Receivable Receipt Options page.

   

2. Enter values for the following fields:

   Page Element	Description
   Receivables System	Select your Oracle Receivables system.
   Payment Method	Select the payment method you are defining receipt options for.
   Receipt Method Name and Receipt Account Name	Enter the receipt method name and receipt account name passed to Oracle Receivables for the selected payment method. Note: Make sure that the values you enter match the values defined in Oracle Receivables exactly.

3. Click Save.

Modifying Receivable Receipt Options

1. On the Receivable Options for Agency page, select the row that you want to modify.

2. On the Receivable Receipt Options page you can:

   • Edit the receivable receipt options fields.

   • Delete the receipt options. You will be prompted to confirm the permanent deletion.

3. Click Save.

Deleting Receivable Receipt Options

1. On the Receivable Options for Agency page, click Select Multiple.

2. Select the check boxes next to all the rows that you want to delete.

3. Click Delete. You will be prompted to confirm the permanent deletion.