Data Disposal Enhancement for Time Record Groups

If you're an Oracle Fusion Cloud Global Human Resources customer, you can now remove time card information (referred to as Time Record Group objects) related to workers with terminated employment or canceled work relationships from Oracle HCM Cloud. Do this removal using the Remove Person Information task on the My Client Groups > Data Exchange page.

IMPORTANT: Don't use this feature to remove Time Record Group objects where there's a requirement to maintain time card data for audit purposes. You can't retrieve the deleted time card data.

Data Exchange Page Showing the Remove Person Information Task

Data Exchange Page Showing the Remove Person Information Task

This feature improves time card data retention to match company policies.

Steps to Enable

1. Enable the Time Record Group object for use in person information removal processing.

  1. On the My Client Groups > Data Exchange page, click Configure Person Information Removal Policies.
  2. On the Configure Person Information Removal Policies page, click Create.
  3. On the Create Template dialog box, complete the fields, as shown here:
  4. NAME: The name of the template.
  5. CODE: The template code, defaults to the name of the template.
  6. CATEGORY: The business object the template is created for. The available options are: Worker and Candidate.
  7. DESCRIPTION (optional): A brief note or summary of the action.
  8. Click OK.
  9. On the Components page, in the Business Objects section, select the Time Record Group object check box to enable it.
  10. Click Save and Close.

2. Configure and submit the person information removal processes.

  1. On the Data Exchange page, click Person Information Removal.
  2. On the Person Information Removal page, click Submit Process.
  3. On the Submit Process page, complete the required fields.
  4. Click Submit.

Tips And Considerations

  • You can delete an employee's time card data only if you have access to the employee's data.
  • You need to enable the data disposal configuration template to use the Remove Person Information process.
  • Run the process only on workers with an employment termination date in the past.
  • The worker data is permanently deleted and not masked. You can’t recover deleted data. So, proceed with caution

Key Resources

For information about granting access to remove time card information, see the Removing Person Information: Explained topic in the HCM Data Loader guide.

For more information on configuring the policy template and submitting the person information removal processes, including necessary roles and privileges, see Disposal of Person Data (Doc ID 2597475.1) on My Oracle Support