Redwood Experience for Terminate Employment and Resign From Employment pages

Enrich your user experience with the new Terminate Employment and Resign from Employment pages developed using the Redwood toolset. These pages are built from the ground up using Visual Builder Studio (VBS) to give you a unique experience of Oracle applications.

Redwood Experience for Terminate Employment page

The Terminate Employment process is available for line managers and HR specialists only.

You can navigate to the new Terminate Employment page from these paths:

• Quick Actions pane under the My Team section, Employment sub-section.
• Quick Actions pane under the My Client Groups section, Employment sub-section.

You can search for an employee based on the name or assignment number. You can also sort the search results based on relevance and name on the Terminate Employment page. 

Terminate Employment page

Click a name link to begin the Terminate Employment Journey. On the Terminate Employment Journey step, click Continue.

The Info to include step that includes any additional steps that you want to include in the Terminate Employment Journey. These steps are turned off by default. You have to enable these steps on this page if required. These additional steps are:

• Additional assignment info
• Existing reports
• Document records
• Comments and attachments

Select the steps you want to include and click Continue.

Note: The Comments and Attachments step is displayed in the Info to include step only when Approvals are enabled.

Note: The selected steps are displayed in the navigation pane.

Info to Include step of the Redwood Terminate Employment Journey

The When and why step is prepopulated with the termination notification date and the date when the termination takes effect. You can modify the dates if required.

Select Work relationship or Assignment depending upon what you need to terminate and then choose appropriate responses for the fields that appear. Once you have made the selection, click Continue.

Note: The When and why step is mandatory.

When and why step of the Redwood Terminate Employment Journey

In the Work relationship termination info step, select appropriate responses for the various fields and click Continue.

Work relationship termination info step of the Redwood Terminate Employment Journey

In the Document records step, add the document record and click Continue.

Document records step of the Redwood Terminate Employment Journey

The other steps following these steps are optional. Once you specify the details in the required steps, click Submit.

You can take any of these actions once you have completed the Terminate Employment process:

• View Termination
• Reverse Termination
• Correct Termination

View Termination

After initiating a Termination process for an employee, you can visit the Terminate Employment page and click on their name to view their Termination journey details.

When you click the name or assignment number of the employee, the View Termination page opens.

View Termination page

Reverse Termination

If you wish to reverse an employee's termination process, navigate to the Terminate Employment page and click the employee's name or assignment number.

On the View Termination page, click Reverse Termination.

Initiate the reverse termination process

In the Reverse Termination page, What's the action name? field, select Reverse Termination.

In the Why are you reversing the termination? field, select a reason to reverse termination, and click Submit.

Reverse Termination page

Correct Termination

If you wish to modify an employee's termination process, navigate to the Terminate Employment page and click the employee's name or assignment number.

In the View Termination page, click Correct Termination.

Initiate the correct termination process

This begins the Correct Termination journey which is similar to the Terminate Employment journey. Enter the relevant information in the following steps:

• Info to include
• When and why
• Work relationship info
• Assignment details

The steps following these steps are optional. Once you specify the details in the required steps, click Submit.

Correct Termination process

Redwood Experience for Resign from Employment page

You can navigate to the new Resign from Employment page from the Quick Actions pane under the Me section, Employment sub-section.

The Resign from Employment process begins with the Resign from Employment Journey step. To initiate the resignation process, click Continue.

The Info to include step includes any additional steps that you want to include in the Resign from Employment. These steps are turned off by default. You have to enable these steps on this page if required. These additional steps are:

• Work relationship resignation info
• Assignment resignation info
• Additional assignment info
• Document records
• Comments and attachments

Select the steps you want to include and click Continue.

Note: The Comments and Attachments step is displayed in the Info to include step only when Approvals are enabled.

Note: The selected steps are displayed in the navigation pane.

Info to include step of the Redwood Resign from Employment Journey

The When and why step is a mandatory step where you select the resignation notification date and the date when the resignation takes effect.

You can select whether you want to resign from the Work relationship or any particular work assignment.

Work relationship and Assignment options will appear if you have multiple assignments. Only the Work relationship option will be displayed if you have a single assignment.

When and why step of the Redwood Resign from Employment journey

Note: If you plan to resign from the Work relationship, you’ll be directed to the Work relationship resignation info step and if you plan to resign from a work assignment, you’ll be directed to the Assignment info step.

Resigning from Work relationship

Select the Work relationship radio button if you want to resign from your job. 

Select appropriate responses for the fields that appear. Once you've made the selection, click Continue.

When and why step of the Resign from Employment Journey

In the Work relationship resignation info step, select appropriate responses for the various fields and click Continue.

Work relationship resignation info step of the Redwood Resign from Employment journey

In the Assignment info step, select the appropriate responses for various fields and click Continue.

Assignment info step of the Redwood Resign from Employment journey

The other steps following these steps are optional. Once you specify the details in the required steps, click Submit.

Resigning from Assignment

This section is enabled only if you have multiple assignments and you need to resign from one of those assignments.

Select the Assignment radio button if you want to resign from a particular work assignment.

Select the name of the assignment you want to resign from and then select appropriate responses for the fields that appear. Once you have made the selection, click Continue.

When and why step of the Resign from Employment Journey

In the Assignment resignation info step, select appropriate responses for the various fields and click Continue.

Assignment resignation info step of the Redwood Resign from Employment journey

The other steps following these steps are optional. Once you specify the details in the required steps, click Submit.

You can take any of these actions once you have completed the Resign from Employment:

• View Resignation
• Withdraw Resignation

Note: Employees with multiple work relationships are presented with all their work relationships on the Resignation page so they can choose and proceed accordingly. 

View Resignation

After you've initiated the resignation process, you can view your resignation journey details on the View Resignation page.

View Resignation page

Withdraw Resignation

If you wish to withdraw your resignation from an assignment or organization, navigate to the View Resignation page and click Withdraw Resignation.

Initiate the withdraw resignation process

In the Withdraw Resignation page, What's the action name? field, select Reverse Termination.

In the Why are you withdrawing the resignation? field, select a reason, and click Submit.

Withdraw Resignation page

The new process offers a fewer number of clicks and better performance. By using this new process, you can take advantage of the cohesiveness through the application.

Steps to Enable

To use the Redwood Terminate Employment and Resign from Employment processes, you need to enable the following profile options at the site level. They’re all disabled by default.

Profile option	Profile value
ORA_PER_EMPL_TERMINATE_REDWOOD_ENABLED	Y
ORA_PER_EMPL_RESIGNATION_REDWOOD_ENABLED	Y

To enable the profile options, navigate to the Setup and Maintenance work area:

1. Search for and click the Manage Administrator Profile Values task.
2. Search for and select each of the profile options listed in the table one by one.
3. Select the Level as Site.
4. In the Profile Value field, enter Y or Yes, whichever is applicable as described in the table.
5. Click Save and Close.

Tips And Considerations

• Guided journeys are available for Terminate employment and Resign from employment pages.
• You can make use of these pages only if you’re currently using version 3 of the Terminate Employment and Resign from Employment pages. To know about the current version of your pages, see Termination and Resignation Version 2 versus Version 3. If you're a new user, ensure that you're configuring the Termination and Resignation Version 3.
• You can modify the Termination and Resignation dates and Action fields while you're in the When and why step. After you navigate to the next step, the Termination and Resignation dates and Action fields are fixed and can't be modified.
• In case of an Involuntary Termination in the future, a user invokes Resignation again, and the responsive Resign from Employment UI is displayed.
• No derivation occurs for the Termination Date based on the notice period when you select the Notification Date.
• Users can implement Defaulting rules once the Business Rule support is available to derive any values.
• All the termination validations are performed when you click Continue or Submit.
• The Termination Action for the manager will be visible to users if they have a reportee on the termination date.
• The list of assignments appears in ascending order based on the logical start date of the Assignments. In case of multiple assignments starting on the same day, the assignment sequence will serve as the differentiating factor.
• The Rehire Authorizer and Rehire reason can be updated regardless of the Rehire Recommendation value. Additionally, the display of these fields isn’t controlled based on the Rehire Recommendation.
• No defaulting of the Termination date occurs when selecting the action as Death.
• Work Relationship Termination Info contains both, termination attributes and the descriptive flexfields for Work Relationship Termination.
• Assignment Termination Info contains both, termination attributes and the descriptive flexfields for Assignment Termination.
• Re-assign Directs feature supports only the invoked assignment.
• The Notification Date will not be defaulted with the System Date.
• The Termination and Resignation Version 3 isn't a privileged transaction. If other transactions like promotion and transfer are pending approval, that message will be conveyed to the user.
• In the Resign from Employment journey, the worker should have the aggregate privilege to manage additional assignment information to be able to add additional assignment information.
• The existing direct reports section is rendered in a questionnaire if the worker had any reports at any time.
• Due to some limitations in Business Rules, the headers in Business Rules are generic. For example, Termination Assignment Info and Termination Work Relationship Info instead of Resignation Assignment Info and Resignation Work Relationship Info respectively.
• The button visibility in Visual Builder Studio is controlled using DSP:
  • Reverse Termination: Reverse Employment Termination (PER_REVERSE_WORK_RELATIONSHIP_TERMINATION_DATA)
  • Correct Termination: Correct Employment Termination (PER_CORRECT_WORK_RELATIONSHIP_TERMINATION_DATA)
  • Withdraw Resignation: Withdraw Resignation (PER_WITHDRAW_RESIGNATION_DATA)

Key Resources

For more information, refer to these resources on the Oracle Help Center.

• Terminate Work Relationships, Chapter: Hire and Manage Workers, Using Global Human Resources guide.

For a listing of all profile options for the recreated pages across applications, see the following document in My Oracle Support:

• HCM Redwood Pages with Profile Options – MOS Document - 2922407.1

For more information on extending Redwood pages in HCM, see the following feature in Update 23D:

• Extending HCM Redwood Pages Using Visual Builder Studio (VBS)

Access Requirements

Access to the new Redwood Terminate Employment and Resign from Employment pages is controlled using the same security privileges that control access to the responsive Terminate Employment and Resign from Employment pages.

For information on existing security privileges, refer to this resource on the Oracle Help Center.

• Security Reference for HCM guide

The following security privileges are required for the worker to manage and view these sections in the Redwood Termination and Resignation pages: 

Section	Aggregate Privilege	Abstract or Job Role
Additional Assignment Info	Manage Additional Assignment Info ORA_PER_MANAGE_ADDITIONAL_ASSIGNMENT_INFO	Human Resource Specialist
Seniority Dates	View Seniority Dates ORA_PER_VIEW_SENIORITY_DATES	Employee Line Manager Human Resource Analyst Human Resource Specialist
Need Help? Contact Us	Use REST Service - Representatives Read Only ORA_PER_REST_SERVICE_ACCESS_REPRESENTATIVES_RO	Employee Contingent Worker Pending Worker Line Manager Human Resource Analyst Human Resource Specialist
Document Records	Manage Person Documentation by Worker	Employee Line Manager Human Resource Specialist

The following security privileges are required for the worker to view these sections on the Redwood View Termination and View Resignation pages:

Section	Aggregate Privilege	Abstract or Job Role
Additional Assignment Info	View Additional Assignment Info ORA_PER_VIEW_ADDITIONAL_ASSIGNMENT_INFO	Employee Contingent Worker Line Manager Human Resource Analyst
Seniority Dates	View Seniority Dates ORA_PER_VIEW_SENIORITY_DATES	Employee Line Manager Human Resource Analyst Human Resource Specialist
Need Help? Contact Us	Use REST Service - Representatives Read Only ORA_PER_REST_SERVICE_ACCESS_REPRESENTATIVES_RO	Employee Contingent Worker Pending Worker Line Manager Human Resource Analyst Human Resource Specialist

The following security privileges are required for the worker to view these sections in the Redwood Reverse Termination and Withdraw Resignation pages:

Section	Aggregate Privilege	Abstract or Job Role
Seniority Dates	View Seniority Dates ORA_PER_VIEW_SENIORITY_DATES	Employee Line Manager Human Resource Analyst Human Resource Specialist
Need Help? Contact Us	Use REST Service - Representatives Read Only ORA_PER_REST_SERVICE_ACCESS_REPRESENTATIVES_RO	Employee Contingent Worker Pending Worker Line Manager Human Resource Analyst Human Resource Specialist