Configurable Contents of Calendar Events for Interviews with Teams and Zoom
When you configure and personalize the content of Office 365 calendar events used when scheduling candidate interviews, that personalized content is now used when the Teams or the Zoom integration is used for an interview. This applies to the following content item category in the Recruiting Content Library:
- Interview Office 365 Event For Interviewers: This is for the Office 365 calendar events provided to interviewers.
The content of the Office 365 calendar event varies whether you're using the Teams or Zoom integration.
- When the Teams or Zoom integration isn't used, the content of the calendar event consists of the content defined in the Recruiting Content Library.
- When the Zoom integration is used, the content of the calendar event consists of the content defined in the Recruiting Content Library (in previous releases, the subject from the content library was used, but the body of the event was empty).
- When the Teams integration is used, the content of the calendar event consists of the content defined in the Recruiting Content Library, to which the meeting info provided by Teams is appended at the end (in previous releases, the subject from the content library was used, but only the Teams content was included in the body of the event).
With this enhancement, the calendar events used for interviews include all the information you want to provide to the interviewers, even when Teams or Zoom is used for the interviews.
Steps to Enable
For configuration details, see this topic in the Implementing Recruiting guide on Oracle Help Center:
Tips And Considerations
If you prefer to preserve the previous behavior and not use the personalized content when Teams or Zoom is used, you can add a condition in the notification. Here's an example where the personalized content is not used for Teams and Zoom.
Condition Added to the Notification
If you include the InterviewSchedulingLocationWebConferenceLink token in the content of an item of the "Interview Office 365 Event For Interviewers" content library category (content used for the calendar events), this token will return an empty value when Teams is used for the interviews. However, the actual link for the Teams web conference will be part of the content appended to the calendar event (appended after the personalized library content) and interviewers will still have access to this link. This is due to a technical limitation which only occurs when initially scheduling the interview. When the interview is updated (rescheduled, for example), the token will return a value. The same behavior is present for all interview notifications and calendar files, this token will return a value.