Retention of Original Costing for Deleted Element Entries

Retain costing records when element entries are deleted manually or by rule adjustment. This ensures that any retro entries processed later can still refer back to the original costing, avoiding suspense postings. 

This enhancement resolves retro costing issues where deleted or adjusted entries (overtime from time cards or manual inputs) were sent to suspense accounts due to missing costing references during retro processing. For example, it resolves the following scenarios:

  • Scenario 1 (overtime time card adjustments): An employee initially reported 42 hours, resulting in overtime being generated and paid. The time card was subsequently corrected to 40 hours, removing the overtime entry. During retro payroll processing, the absence of the original overtime record caused the costing to lose its reference, and the transaction was therefore routed to the suspense account.
  • Scenario 2 (deletion of element entries with entry-level costing): A regular element with entry-level costing was initially processed during a payroll run. Subsequently, the element was deleted, which triggered a retro entry in the following payroll cycle. Because the original costing reference was no longer available, the retro entry defaulted to the suspense account during the costing process.
     

Retro entries accurately reference the historical costing, thereby eliminating suspense account errors in costing results and general ledger accounting. Historical costing information is preserved for audit and reconciliation, even when the parent element entry is deleted.

Steps to Enable and Configure

You don't need to do anything to enable this feature.

Tips And Considerations

If you don't want to retain the element entry costing when the corresponding element entry is deleted, set the Date from which entry costing is retained for deleted entry process configuration parameter to a later date. 

All new costing processes submitted after this date will retain the entry costing. The default date is 2026/06/01. If you set this parameter to an earlier date, there could be an impact due to retro costing, if cost results already exist.