Redwood Experience: National Identifier Person Search

The Redwood person search now lets administrators locate employees using their national identifier. For example, they can search for a U.S. employee by Social Security number or a U.K. employee by National Insurance number.

The national identifier search is available in two modes:

  • Standard: Searches by exact match on the last four characters of the person’s primary national identifier.
  • Advanced: Requires an exact full match of the person’s primary national identifier, including separators.

Note: This important feature is also available in Release 26A, in the 13 March 2026 cumulative weekly bundle (CWB).

Administrators can search for employees in Redwood using national identifiers, improving search accuracy and efficiency. This feature helps quickly identify the correct individual, especially when working with identifiers provided by third parties such as tax authorities, courts, or pension providers.

Steps to enable and configure

Complete the following steps to enable the National ID filter on the Redwood person search: 

Set up Security

For privileges, see the Access Requirements section.

Set up Profile Options

The National ID filter is disabled by default. Here's how you enable it:

  1. Navigate to the Setup and Maintenance area and search for the Manage Administrator Profile Values task.
  2. On the Manage Administrator Profile Values page, search for and select the Enable National Identifier Advanced Filter for Worker Search. The code for this profile option is ORA_PER_NID_ADVANCED_FILTER_ENABLED.
  3. In the Profile Values section, click Add.
  4. Select Site in the Profile Level list to specify the level at which the profile value is to be set. 
  5. Select either Yes or No in the Profile Value list.
    • No: The national identifier filter is available in Standard mode, allowing users to search using only the exact last four characters of an employee’s primary national identifier.
    • Yes: The national identifier filter is available in Advanced mode, allowing users to search using an employee’s full national identifier. This search requires an exact match, including any separators in the identifier format.
  6. Save your changes.

Run the Person Index Full Ingestion Process

After enabling the national identifier filter profile option, you need to reingest the Oracle Search person index, so that the changes appear in the search setup. This rebuilds the person index and loads the data into Oracle Search again.
Here's how you do it:

  1. Go to Tools > Scheduled Processes > Schedule New Process.
  2. In the Name field, enter or search for the ESS job to create index definition and perform initial ingest to OSCS scheduled process, and then click OK.
  3. In the Index Name to Reingest field, enter fa-hcm-person as the parameter value.
  4. Submit the scheduled process and monitor its completion status.

For more information, see Run Initial Data Ingestion.

Set up Search Views

Enable the National ID filter and search results field:

  1. Go to My Client Groups > Data Exchange > Search Views quick action.
  2. Edit the My Client Groups Person Search view.
    1. To enable the National ID filter, select Filters tab > National ID checkbox.
    2. To display the National ID field in the search results, select Results Columns tab > National ID checkbox.
  3. Save your changes.

Note: The National ID filter and search results field are also available on the Person Spotlight page. To enable them on the Person Spotlight page, edit the Person Spotlight search view and follow the same steps.

Tips and considerations

The national identifier can be used in filters, but it isn't supported in the person keyword search.

Access requirements

  • The privilege PER_ENABLE_WORKER_SEARCHES_USING_NATIONAL_IDENTIFIER_PRIV is required for this feature. This privilege has been added to the following predefined payroll roles: 
    • Payroll Interface Coordinator (ORA_HRY_PAYROLL_COORDINATOR_JOB)
    • Payroll Manager (ORA_PAY_PAYROLL_MANAGER_JOB)
    • Payroll Administrator (ORA_PAY_PAYROLL_ADMINISTRATOR_JOB)
  • Add the privilege PER_ENABLE_WORKER_SEARCHES_USING_NATIONAL_IDENTIFIER_PRIV to your custom roles as required. 
  • To configure search views, you must be assigned a role that includes the Manage Search Views (HRC_MANAGE_SEARCH_VIEWS_PRIV) privilege.
  • Navigate to the Scheduled Processes work area and run Regenerate Data Security Profiles to ensure user access is accurate after the security configuration changes.