Use Candidate Sourcing Workspace to Create Candidate Pipelines Before a Requisition Opens

AI agentRedwood Platform

Candidate Sourcing Workspace helps recruiters build and maintain candidate pipelines before a requisition opens. It uses hiring history and anticipated hiring needs to create sourcing pools, identify candidate matches, surface pool health, and recommend actions that keep qualified talent ready for future roles.

Use this feature to:

• Create always-on sourcing pools from recent hiring history and keep them refreshed as candidate information changes.
• Create hiring needs from early business signals, expand role information, and identify matching candidates from available sourcing pools.
• Review top matches with AI-generated candidate summaries, including overall fit and areas that may not align with the pool description.
• Track candidate responses and receive recommended actions such as follow-up, shortlisting, profile-refresh campaigns, employee-referral campaigns, and event promotion.
• Share shortlisted candidates or add them as prospects when an associated requisition becomes available.

Try it out

1. Open Candidate Sourcing Workspace /hcmUI/redwoodAI/ora_hcm_irc_candidate_sourcing_assistant and review the available always-on sourcing pools and hiring needs.
2. Open a pool to review its role information, health indicators, and top candidate matches.
3. Review an AI-generated candidate summary, send a message, shortlist or remove candidates as appropriate.
4. When a requisition is available, add shortlisted candidates as prospects.

Candidate Sourcing workspace

Business benefit: Transforms candidate sourcing into a proactive, agentic process by continuously building and nurturing talent pipelines ahead of demand, using AI to identify best-fit candidates and recommend next actions. This helps organizations reduce time to hire, increase recruiter capacity, and maintain a ready pipeline of qualified talent for future hiring needs.

Steps to enable and configure

To use the Candidate Sourcing Workspace, you'll need to schedule and run the following agents and processes:

1. Candidate Sourcing Assistant - Pools Matching Scheduling Agent (ORA_HCM_IRC_SOURCING_CANDIDATE_POOLS_MATCHING_SCHEDULING_AGENT)  We recommend a 10-minute frequency.
2. Candidate Sourcing Assistant - Pools History Scheduling Agent (ORA_HCM_IRC_CSA_CANDIDATE_POOLS_HISTORY_SCHEDULING_AGENT)  We recommend a 30-minute frequency.
3. Recruiting Email Assistant Template (ORA_HCM_IRC_CANDIDATE_EMAIL_ASSISTANT) We recommend a 5-minute frequency.
4. Recruiting Inbox Screening Agent Scheduler (ORA_HCM_IRC_INBOX_SCREENING_SCHEDULING_AGENT). We recommend a 5-minute frequency.
5. Recruiting Inbound Messages. We recommend a 15-minute frequency.

Key resources

• Explore AI Agents for Oracle Fusion Cloud Applications
• How do I use AI Agent Studio?
• Choose How to Create Workflows and Agentic Applications

Access requirements

Assign the Sourcing_Agentic_App_Recruiter role to recruiters who use the workspace. Additionally, you'll need the following access requirements:

• Recruiter (ORA_IRC_RECRUITER_JOB)
• Employee (ORA_PER_EMPLOYEE_ABSTRACT)
• Manage Completed Candidate Follow-Up Task (ORA_IRC_MANAGE_COMPLETED_CANDIDATE_FOLLOW_UP_TASK)
• Recruiting Sourcing User Workflow Agent Access (ORA_HCM_IRC_SOURCING_USER_WF_AGENT_ACCESS)
• Interact with Candidate (IRC_INTERACT_WITH_CANDIDATE_PRIV)
• Fai Genai Agent HCM Administrator Duty (ORA_DR_FAI_GENERATIVE_AI_AGENT_HCM_ADMINISTRATOR_DUTY)
• Fai Genai Agent Common Administrator Duty (ORA_DR_FAI_GENERATIVE_AI_AGENT_COMMON_ADMINISTRATOR_DUTY)

Assign the Sourcing_Agentic_App_Administrator role to administrators who schedule the related workflows. Additionally, you'll need the following access requirements:

• Recruiting Administrator (ORA_PER_RECRUITING_ADMINISTRATOR_JOB)
• Recruiter (ORA_IRC_RECRUITER_JOB)
• Recruiting Manager ( ORA_IRC_RECRUITING_MANAGER_JOB)
• Hiring Manager (ORA_IRC_HIRING_MANAGER_ABSTRACT)
• View All Recruitment Campaigns (ORA_IRC_VIEW_ALL_RECRUITMENT_CAMPAIGNS)
• Manage All Recruiting Events (ORA_IRC_MANAGE_ALL_RECRUITING_EVENTS)
• View All Recruiting Events (ORA_IRC_VIEW_ALL_RECRUITING_EVENTS)
• Application Implementation Administrator (ORA_ASM_APPLICATION_IMPLEMENTATION_ADMIN_ABSTRACT)
• Application Implementation Consultant (ORA_ASM_APPLICATION_IMPLEMENTATION_CONSULTANT_JOB)
• Application Implementation Manager (ORA_ASM_APPLICATION_IMPLEMENTATION_MANAGER_JOB)
• Manage All Intelligent Agents (ORA_FAI_MANAGE_ALL_AI_AGENTS)
• Fai Batch Job Manager Duty (ORA_DR_FAI_BATCH_JOB_MANAGER_DUTY)
• Fai Genai Agent HCM Administrator Duty (ORA_DR_FAI_GENERATIVE_AI_AGENT_HCM_ADMINISTRATOR_DUTY)
• Fai Genai Agent Runtime Duty (ORA_DR_FAI_GENERATIVE_AI_AGENT_RUNTIME_DUTY)
• Hiring Manager Workflow Agent Access (ORA_HCM_IRC_HIRING_MGR_WF_AGENT_ACCESS)
• Recruiter Workflow Agent Access (ORA_HCM_IRC_RECRUITER_WF_AGENT_ACCESS)
• Recruiting Administrator Workflow Agent Access (ORA_HCM_IRC_REC_ADMIN_WF_AGENT_ACCESS)
• Recruiting Collaborator Workflow Agent Access (ORA_HCM_IRC_REC_COLLABORATOR_WF_AGENT_ACCESS)
• Recruiting Employee Workflow Agent Access (ORA_HCM_IRC_EMP_WF_AGENT_ACCESS)
• Recruiting Event Manager Workflow Agent Access (ORA_HCM_IRC_REC_EVENT_MGR_WF_AGENT_ACCESS)
• Recruiting Scheduled Workflow Agent Access (ORA_HCM_IRC_RECRUITING_SCHEDULED_WF_AGENT_ACCESS)
• Custom View All Candidate Pools (Data Security Policy)
• Custom View All Requisitions (Data Security Policy)
• Recruiting Sourcing User Workflow Agent Access (ORA_HCM_IRC_SOURCING_USER_WF_AGENT_ACCESS)