Manage Maintenance Work Definitions

Create and manage maintenance processes in your organization more efficiently with the maintenance work definition feature. This feature speeds up the deployment of maintenance and saves time by allowing you to reuse work definitions in different work orders.

A maintenance work definition includes operations, operation items, and resources required for a maintenance or repair process. You can create more than one work definition to outline the recommended service tasks for an asset.

Before this update, the Work Definition pages focused on visualizing the data relationships within a work definition, displaying a limited view of the dataset, and utilizing mouse-driven navigation and techniques like drag and drop or expand and collapse. However, maintenance managers prefer spreadsheet-like interfaces for quick editing and better information density for work definitions with extensive operational data.

In this update, maintenance managers can define and manage maintenance work definitions using the new Redwood user interface. Here's more about the flows you can do as a maintenance manager:

• Manage maintenance work definitions
• Create a work definition
• Edit a work definition
• Perform work definition actions

Let's see each of these in detail.

Manage Maintenance Work Definitions

Use the Maintenance Work Definitions page to search and filter work definitions, review and manage work definitions, and create work definitions.

Access the Manage Maintenance Work Definitions page from the Maintenance Management landing page task menu under the Asset and Work Definition section. The landing page shows a list of active and current versions of work definitions sorted alphabetically. Use the search bar to refine your search by work definition name, code, description, start date range, work order type, and work order subtype.

In this screenshot, you can see the new Redwood Maintenance Work Definitions page with search filters such as work definition status, version status, and start date.

The Maintenance Work Definitions Page

Create Work Definition

Click the Create Work Definition button from the Maintenance Work Definition page and enter the work definition header information. After you save this information, you see a new page with three separate tabs for Operations, Operation Items, and Operation Resources. Each of these is presented in a table format for easy updating and viewing. The Operations tab opens first, showing a table to create the work definition operations. During the creation of a new work definition, an operation placeholder is added. You can overwrite or delete it as you add operations on the page. To add more operations, use the plus icon. Click the Operation Item tab to add items to the operation and do the same for the Operation Resources tab to add resources and alternative resources. This completes the creation of a maintenance work definition.

In this screenshot, you see the Operations page with a default operation placeholder added. The Operation Items and Operation Resources tabs are at the bottom of the page to facilitate easy navigation.

Work Definition Operations Tab with Operation 10 Placeholder

Edit Work Definition

Search for a work definition on the Maintenance Work Definition page and select the work definition name link that you want to edit. This launches the Edit Work Definition page, where you can update operations, operation items, and operation resources.

Perform Work Definition Actions

Perform these work definition actions by selecting a work definition row on the Maintenance Work Definition page:

• Deactivate
• Reactivate
• Copy
• Print Work Definition Report
• Manage Versions
• Delete

In this screenshot, you see the available actions on the Maintenance Work Definition page.

Maintenance Work Definition Actions

With the Redwood user experience, you can significantly reduce the time to create a new or updated work definition through user productivity gains, such as easier readability, editing in a tabular format, and faster user interface performance for searching, sorting, and saving.

Steps to Enable

Follow these steps to enable or disable this feature:

1. In the Setup and Maintenance work area, search for and select the Manage Administrator Profile Values task.
2. On the Manage Administrator Profile Values page, search for and select the ORA_MNT_WORK_DEFINITIONS_REDWOOD_ENABLED profile option.
3. In the Profile Values section, set the Site level to Y or N. The default value is N.

• Y = enables the feature
• N = disables the feature

4. Click Save and Close.
5. Set the profile option to Yes at the site level.
6. Save the changes.

After you enable the profile option, enable the Oracle Search Extension Framework to create indexes, ingest predefined indexes, and manage search capabilities:

• On the Manage Administrator Profile Values page, set the Enable/Disable Search Ext Framework (ORA_FND_SEARCH_EXT_ENABLED) profile option to Yes.
• Ensure that you have the Manage Scheduled Job Definition (FND_MANAGE_SCHEDULED_JOB_DEFINITION_PRIV) privilege to run scheduled processes.
• Submit the scheduled process to create the index definition and perform initial ingest to the OSCS process for creating indexes and ingesting predefined indexes.
  • Job Name: ESS job to create index definition and perform initial ingest to OSCS.
  • Index Name to Reingest: fa-alm-work-definition

NOTE: If you don't specify any index names when you submit the process, the process runs for all the predefined indexes. Ensure that users have the existing dispatch list privileges, mentioned in the Access Requirements section.

Key Resources

• See the Oracle Fusion Cloud SCM: Using Maintenance guide, available on the Oracle Help Center.

• See the Oracle Fusion Cloud SCM: Implementing Manufacturing and Supply Chain Materials Management guide, available on the Oracle Help Center.

Access Requirements

Users who are assigned a configured job role that contains these privileges and codes can access this feature:

• Manage Maintenance Work Definitions
  • MNT_MANAGE_MAINTENANCE_WORK_DEFINITIONS_PRIV

• View Maintenance Work Definitions
  • MNT_VIEW_MAINTENANCE_WORK_DEFINITIONS_PRIV

These privileges were available prior to this update.