Redwood: Use Electronic Signatures and Electronic Records When Reporting Material Transactions for a Work Order Operation

Critical transactions governed by the U.S. Food and Drug Administration's (FDA) good manufacturing practices requirements have inbuilt validations that necessitate the use of e-signatures and e-records.

With this update, you can capture an inline e-signature approval and view the generated e-record when reporting material transactions for a work order operation using the Redwood user experience.

The following screenshot shows the submission of the material transaction for electronic signature approval process:

Submit Material Transaction for Electronic Signature Approval

The approver can then review and approve the electronic record, in a Single Sign-On approval notification window, as shown below:

Electronic Signature Approval Notification Window

For regulated industries that require compliance documentation in the manufacture of products, e-record and e-signature approval of work order operation material transactions ensures validation and evidence for audit purposes.

Here's the demo of these capabilities:

Steps to Enable

Follow these steps to use this feature:

1. Set up the Profile to enable the Redwood experience for material transactions, as follows:

• In the Setup and Maintenance work area, search for and select the Manage Administrator Profile Values task.  
• On the Manage Administrator Profile Values page, search for and select the ORA_WIE_MATERIAL_TRANSACTIONS_REDWOOD_ENABLED profile option code. 
• In the Profile Values section, set the Site level to Y or N. The default value of the profile option is Y. 
  • Y = Enables the feature.
  • N = Disables the feature.
• Click Save and Close. Changes in the profile value will affect users the next time they sign in.

Profile Option for Accessing Material Transaction Using the Redwood User Experience

2. Enable the opt-in for the "Capture Electronic Records and Electronic Signatures for Supply Chain Management Transactions" feature.
3. Configure e-signature preferences by enabling Work Order Material Transaction for inline electronic signature approval for an organization under the task "Configure Electronic Signature Preferences". Refer to Configure E-Signature Preferences.
4. After you enable electronic signatures for a transaction, you should also define configurable business process rules in Oracle Business Process Management using the Manage Task Configurations for Supply Chain Management task, and the Manage Approval Groups task in the Setup and Maintenance work area to determine the approvers for each transaction.

Tips And Considerations

The electronic signature approval is supported only through the user interface. Electronic signature approval is not supported using Rest, FBDI, and ADFDI.

Key Resources

• Watch the Redwood: Use Electronic Signatures and Electronic Records When Reporting Material Transactions for a Work Order Operation demo.
• Refer to the Oracle Fusion Cloud SCM: Using Manufacturing guide, available on the Oracle Help Center.
• Refer to the Oracle Fusion Cloud SCM: Implementing Manufacturing and Supply Chain Materials Management guide, available on the Oracle Help Center.
• See Redwood: Report Material Transactions for a Work Order Operation Using a New User Experience.
• See Using E-Signatures and E-Records.
• See Implementing E-Signatures and E-Records.

Access Requirements

Users who are assigned a configured job role that contains these privileges and codes can access this feature:

Material Transaction Privilege :

• Report Material Transactions (WIP_REPORT_MATERIAL_TRANSACTIONS_PRIV)

Electronic Signature Approval Privileges  :

• Electronic Signatures (EDR_ADD_ESIGNATURES_TRANSACTIONS_PRIV)
• View Electronic Records and Signatures (EDR_VIEW_RECORDS_ESIGNATURES_PRIV)  

These privileges were available prior to this update.