1. Implementing Student Management
  2. Manage Access to Program Data

Manage Access to Program Data

Use data profiles to control user access to program data. This ensures that a registrar and academic coordinator can create, view, edit and search for only programs that they're responsible for.

Use the Manage Application Access task to create a data profile based on a business object. Then assign that profile, with the relevant privilege, to a role or user. Some data profiles are predefined for the business objects. On the Data Profiles page, a value of Yes shows in the Predefined field.

You can control user access to viewing and editing programs by these attributes:

  • Institution

  • Campus

  • Academic Level

  • Academic Organization

  • Academic Group

  • Program

You can control user access to creating programs by the same list of attributes except for program.

You can control access by one attribute, multiple attributes, or all attributes. You can control access for specific roles and for individual users.

Manage Existing Programs

Create data profiles for the Program business object. You can also use predefined data profiles. These data profiles impact the access of a user to manage and view program data in the Curriculum, Programs UI:

  • A Program data profile, with the Manage Academic Program privilege, controls which programs a user can manage. For example, a user can search for, view, update, and delete only Undergraduate Humanities programs.

  • A Program data profile, with the View Academic Program privilege, controls which programs a user can search for and view only.

Create Programs

You control access to creating programs by securing the prompts that are used to create a program. In the Manage Application Access task, create a data profile for the business object that relates to the prompt. You can also use predefined data profiles.

Here's an example. For the Academic Organization prompt, you create a data profile for the Academic Organization business object. When you assign the profile to a user, you select the predefined privilege Create Academic Program on Academic Organization. You select an academic organization, such as Humanities Division. This means that when the user creates a program, Humanities Division is the only value available in the Academic Organization field.

Here are the business objects and related privileges that you can use for your data profiles.

Business Object

Privilege

Academic Institution

Create Academic Program on Academic Institution

Academic Organization

Create Academic Program on Academic Organization

Institutional Campus

Create Academic Program on Institutional Campus

Academic Level

Create Academic Program on Academic Level

Academic Group

Create Academic Program on Academic Group

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