Manage Access to Student Programs

Use data profiles to control user access to student programs. You can control which programs a user can add to a student's record. And you can control which of a student's programs a user can edit.

Use the Manage Application Access task to create a data profile based on a business object. Then assign that profile, with the relevant privilege, to a role or user.

Control access to student programs by these attributes:

• Institution

• Campus

• Academic Level

• Academic Organization

• Academic Group

• Program

You can control access by one attribute, multiple attributes, or all attributes. You can control access for specific roles and for individual users.

Create data profiles for these business objects:

• Program

• Student Program

You can also use predefined data profiles. On the Data Profiles page, a value of Yes shows in the Predefined field.

The data profiles impact the access of a user to data in the Learners, Programs UI:

• A Program data profile, with the Create Student Program Enrollment privilege, controls which programs a user can select when adding a program to a student's record. For example, a certain set of users can add only Undergraduate programs in the College of Liberal Arts.

• A Student Program data profile, with the Manage Student Program Enrollment privilege, controls which of a student's programs a user can edit.