Manage Access to Student Course Enrollment

Use data profiles to control user access to student course enrollment.

Use the Manage Application Access task to create a data profile based on a business object. Then assign that profile, with the relevant privilege, to a role or user.

Control access to course enrollment by restricting the selection of courses using these attributes:

• Institution

• Campus

• Academic Level

• Academic Organization

• Subject (available only for the Scheduled Course business object)

You can control access by one attribute, multiple attributes, or all attributes. You can control access for specific roles and for individual users.

Create data profiles for these business objects:

• Scheduled Course

• Student Scheduled Course

You can also use predefined data profiles. On the Data Profiles page, a value of Yes shows in the Predefined field.

The data profiles impact the type of student enrollment data a user can access in the Learners, Enrollment UI:

• A Scheduled Course data profile, with the Create Student Course Enrollment privilege controls the list of scheduled courses that a user can select when enrolling a student. For example, assign a Scheduled Course data profile to Humanities departmental administrators. The Academic Level is Undergraduate and the Academic Organization is Humanities Division. The privilege is Create Student Course Enrollment. In the Learners Enrollment UI, a Humanities departmental administrator can add only Undergraduate Humanities Division scheduled courses to a student's enrollment record.

• A Student Scheduled Course data profile, with the Manage Student Course Enrollment privilege, controls which scheduled courses a user can view and drop for a student.