Add Administrative Controls for Programs

When you create a program, add administrative controls such as whether admission is required and how programs display in self-service pages.

Access the Programs page: From Student Central, click Search and search for Manage Curriculum.

Select Available in search and Allow save to wish list to indicate that guests and students can search for a program and add it to their wish list from self-service pages.

Use the Student Level Determination field to determine a student's level within a program, based on the student's total number of completed and enrolled units. Student level and load are calculated based on enrollment units. Statistics are stored on the Student Results page. To ensure level and load calculation occurs, you must also create level and load result sets and attach them to result types. Use the Manage Result Sets and Manage Result Types pages.

Different enrollment models have different enrollment and payment processes. For example, Continuing Education students might pay before they enroll in a course, using a typical internet shopping cart experience. For institutions that use a traditional enrollment model in which students plan their courses based on program requirements, students might enroll in courses first and be billed later. Select an enrollment mode of Shopping cart or Scheduler and a payment mode of Pay to enroll or Bill later. These fields are available and required only for main programs. Use the Program Types page to indicate main programs.

Note: To ensure that the Academic Planner is available in student self-service, select an enrollment mode of Scheduler for a main type program.

Admission Controls

Indicate how students are admitted to a program.

Select the Admission required check box to identify a program as one to which students must be admitted before they begin study.

In Self-Service, a student applying to a traditional program can click the Apply button to submit an online application if these things are true:

• In the program setup, the program is a main program (based on program type) and the Admission required check box is selected.

• In Admissions Form Inventory, a form is published for the program.

Select the Auto admit check box to identify a program as one to which students can be automatically admitted when they submit a simple application. For example, a Continuing Education program might not have formal admission requirements such as proof of a high school diploma or completion of a bachelor's degree.

In Self-Service, a Continuing Education student can click the Apply button to submit a simple online application and be automatically admitted to a program if these things are true:

• In the program setup, the program is a main program (based on program type) and the Auto admit check box is selected.

• In Admissions Form Inventory, a form is published for the program.

Learning Packages

You can set up a program so that students pay a flat fee for the program and then enroll in the courses that belong to the program. Students don't pay for individual courses.

Complete these steps:

1. Select the Admission required check box.

2. Select the Pay to access check box.

   • In the Enrollment Mode field, Shopping cart is automatically selected and you can't edit the field.

   • In the Payment Mode field, Pay to enroll is automatically selected and you can't edit the field.

3. Add a fee for the program.

Tags

Add curriculum tags to programs to influence what happens in self-service pages:

• You must add an Area of Study tag and value such as Art or Business to a program to ensure that guests and students can browse for the program. Programs are listed by area of study in the catalog.

• You must add a Featured Catalog tag and value to a program to ensure the program displays in categories such as New or Popular on the guest and student home page.

If you don't add curriculum tags, guests and students can search for programs, but using only the keyword search.

Add the Group Manager Eligible tag and select Yes to indicate that a group manager can apply to this program on behalf of a student.

Staff

You can add staff for the program.

• Staff are available based on the Manage Academic Staff setup.

• Role access:

  • Select Grader to identify staff members who can access the grade roster and post grades.

  • Point of contact information is used on externally facing user interfaces such as browse catalog.

• Select the Primary check box to indicate the primary person for the program.

• If you select the Back Office Only check box, information about the staff person, such as contact details, doesn't appear in student self-service pages.

Rapid Implementation

You can also create and load programs using the Rapid Implementation process. Use these tasks in the Setup and Maintenance work area, Student Management offering:

• Create Curriculum Items Configuration in Spreadsheet
• Upload Curriculum Structures in Spreadsheet