4Configure a Residency Exception for a Student

You can add multiple residency exceptions when:

• A new student qualifies for an exception at admission (for example, military dependent).
• An existing student’s status changes mid-term (for example, from international → permanent resident).
• A student qualifies for special aid programs tied to residency.
• A student’s residency exception expires, and a new one must be added.
• Regulatory or compliance updates require tracking both current and historical residency exceptions.

The purpose of adding multiple residency exceptions is to ensure:

• Correct tuition and fee adjustments. Residency exceptions allow institutions to correctly bill students based on specific eligibility (for example, in-state tuition for veterans, refugees, or exchange agreements).
• Scholarship and aid eligibility. Certain financial aid programs are tied to residency exceptions. For example, a student classified as out-of-state may still receive in-state aid through a documented exception.
• Regulatory compliance. Federal and state reporting often requires accurate tracking of residency exceptions (for example, SEVIS reporting for international students, state audits for tuition discounts).
• Accuracy across transitions. A student may transition across multiple statuses (for example, international → permanent resident → citizen). Exceptions ensure the historical record remains intact without overwriting previous statuses.
• Audit and transparency. Multiple exceptions allow clear audit trails, showing why a student paid a certain tuition rate or qualified for specific aid at a given time.

  Here’s how:

  1. From Student Central, search for Residency Information.

  2. Search for and select an active student profile.
  3. Select the appropriate Residency Type such as, In-state, Out-of-State, International that applies to the student.
  4. Specify the effective start and end date for when the residency status should apply.

     These dates ensure tuition, benefits, and compliance calculations reflect the correct period.

  5. Select one or more Residency Exceptions such as Military Service, Dependent Status, or Institutional Agreements.
     • A student may qualify for both Military Service (waiving out-of-state fees) and an Institutional Agreement (granting additional benefits). Applying both exceptions ensure the student receives all applicable considerations.
     • Remember that multiple exceptions can be configured if more than one condition is relevant to the student. And exceptions override standard residency rules to ensure eligibility, tuition, or benefits are accurately applied.
  6. (Optional) Add comments to the record noting the basis or documents received, such as, “DD-214 on file; MoU #AG-2025; dependency affidavit verified.”
  7. Save the record.