3Configure a Student's Residency Status

When a new student is admitted or an existing student’s residency status changes (for example, from international to permanent resident), you can assign multiple residency statuses.

If a student’s residency changes mid-semester, both statuses are stored with their respective effective dates.

The purpose of adding multiple residency statuses is to ensure:

• Correct tuition and fee calculation. Residency status directly impacts tuition, such as in-state versus out-of-state. Multiple statuses allow correct billing for each term.
• Scholarship and aid eligibility. Some aid programs depend on residency classification. Storing multiple statuses ensures correct eligibility checks.
• Regulatory compliance. Immigration status and residency affect reporting requirements to state and federal agencies.
• Accuracy in transitions. Students often change residency during their academic journey (for example, international → permanent resident → citizen). Multiple statuses preserve accuracy without overwriting past data.

In scenarios whereresidency status changes (example, international → permanent resident), it may also trigger SEVIS reporting requirements. This makes accurate tracking of multiple residency statuses critical.

Here's an example of how you can record the change in residency for an active student. This example shows how you set the student's initial residency status as “In State,” and then add another record to indicate that the residency has changed to “International.”

Here's an example of how you can record the change in residency for an active student. This example shows how you set the student's initial residency status as “In State,” and then add another record to indicate that the residency has changed to “International.”

1. From Student Central, search for Residency Information.
2. Search for and select an active student.

3. Select the In-state residency type.

4. Set the effective Start Date to today’s date and select the No End Date checkbox.

5. Click Save.

   The In-State residency type is now applied with a Current residency status for the student.
6. Click the In-state residency type link.

7. Click the Duplicate icon.

   A prompt appears to set an End Date for the existing record. Since the first record had no end date, the application automatically assigns today’s date as the end date.

8. Click Yes.

   The new record will display a Start Date of the following day. However, you can edit the start date.
9. Provide the End Date you want this second record to reflect.
10. Select the residency type to International.
11. (Optional) Add comments to the record.

12. Click Save to apply the second residency status to the student’s record.

    On the student’s landing page, you will now see two residency records:

    • In-State: Marked as Current, with an end date of today.
    • International: Marked as Future-dated, with a start date beginning tomorrow.