Match Receipt Accruals

Use the Match Receipt Accruals scheduled process to associate supplier invoice amounts processed in accounts payable with receipt accounting accruals for receipts of purchase orders with the Accrue at Receipt option selected.

The match receipt accruals process is part of a broad workflow for purchase orders designated to accrue at receipt. Upon receipt, you can use Receipt Accounting to credit an accrual clearing account for estimated purchase price amounts specified on the purchase order, and depending on the intended destination of the receipt, Receipt Accounting can debit an expense account or an inventory holding account.

When supplier invoices are accounted in accounts payable you can debit the same accrual clearing account and credit an accounts payable liability account. If the amounts of the supplier invoice are different than the amounts anticipated on the purchase order, accounts payable posts accounting entries for the invoice price and exchange rate variances.

The Match Receipt Accruals process associates the accounts payable amounts with the estimated amounts that were accrued in Receipt Accounting. After the Match Accruals process runs, use the accrual clearing tasks to resolve remaining balances in the accrual clearing account.

When to Use

You are encouraged to run this process on a daily cadence, maybe more than once per day to manage the reconciliation tasks for receipt accrual clearing accounts.

Privileges Required

• Match Receipt Accruals (CMR_MATCH_RECEIPT_ACCRUALS)
• Run Payables Data Extraction Program (AP_RUN_PAYABLES_DATA_EXTRACTION_PROGRAM_PRIV)
• Run Payables to General Ledger Reconciliation Report (AP_RUN_PAYABLES_TO_GENERAL_LEDGER_RECONCILIATION_REPORT_PRIV)

Specifications

Review the following before setting up this process:

Specification	Description
Job Type	Ad hoc job Scheduled
Frequency	You are encouraged to schedule the process to run at least once per day.
Time of Day	Any time. You can choose a time of the day, such as at the end of the workday, prior to a new workday, after the end of shifts, after peak transaction activity, or after batches of supplier invoices are processed through to accounting in accounts payable.
Duration	Runtime of this process will vary based on the number of receipt and accounts payable invoice transactions.
Compatibility	The process is designed to automatically detect incompatibilities and will gracefully branch around the incompatibility, log errors, and exit when necessary. Nonetheless, it is highly recommended to schedule the processes in such a way as to avoid overlapping process runs.

Parameters

Parameter	Optional or Required	Description	Parameter Value	Special Combinations Required	Notes
Bill to Business Unit	Optional	You can run the process for a specific Bill to Business Unit or for all Bill to Business Units. If you schedule the process without selecting a Bill to Business Unit, the application intelligently processes the data for only those profit center business units of the Bill to Business Unit to which you have data access and have pending transactions to be processed.	Bill to Business Unit name	N/A	If you don't have data access to the selected Bill to Business Unit, the process ends with Warning status.
From Date	Required	The start date from which the transactions will be considered by the process.	Date	N/A	N/A
To Date	Required	The end date till which the transactions will be considered by the process.	Date	N/A	N/A
Commit Limit	Optional	Use the commit limit to fine tune the size of processing sets. The default setting is sufficient for most typical cases.	Number	N/A	N/A
Number of Worker Processes	Optional	You can change the number of workers to fine tune performance. The default setting is sufficient for most situations.	Number	N/A	N/A

Troubleshooting Information

• You can view the status of the process in the Scheduled Processes work area.

• Error and warning messages encountered while running the process are displayed in the process log file.

• When the process is submitted, you can Resubmit, Put on Hold, Cancel, or, Release the process as provided by the Scheduled Processes work area.

• To run the process, you must have data access to the appropriate business unit and the inventory organizations.

• Accounts payable invoices must be successfully accounted before the information is transferred to Costing.