1. Implementing Sourcing

1Get Started

Getting Started

    About Sourcing

      About This Guide

      This guide documents the Sourcing application's configuration management functionality available to Administrators, as well as user-setting management functionality available to Administrators and other users.

      • Sourcing provides users with an Administrator role that includes the functionality to effectively configure application-wide settings and build sites from the Configuration area within the application.

      • End-users having an Administrator, Recruiter, Employee or other role can easily personalize their account information within the Settings area within the application.

      Note: The exact functionality and features a particular user can access depends upon their organization's implementation, and the access granted by their user role.
        About Oracle Taleo Sourcing

        Oracle Taleo Sourcing (Sourcing) is a web-service portal for organizations offering talent acquisition services such as career sites, job postings, job promotion campaigns and messages, employee referrals of candidates and applications.

        Sourcing integrates with social media channels (such as Facebook, LinkedIn or Twitter), recruiting and career applications such as Oracle Taleo Enterprise (TE) or Oracle Taleo Business Edition (TBE), and other Applicant Tracking Systems (ATSs).

        The site mode can be set to function as:

        • A job site for external candidates to look for jobs, apply, and review their profile and submissions.

        • A site for internal users to use the job sharing and referral features.

        • Both of the above.

        Site preferences can also be set to support Sourcing as:

        • An internal employee job site.

        • An alumni job site.

        • Both of the above.

        Configuration

        Configuration settings for these features are listed in the following table.

        Setting
        Name Location
        Site Mode [Sourcing] Administrator login > [Home Page] Settings (Name) > Configuration > Site Builder > Edit Site Settings > General
        Site Preference [Sourcing] Administrator login > [Home Page] Settings (Name) > Configuration > Company > Application
          Navigation Paths

          This guide provides navigation paths to key features, especially in reference to configuration settings and performing tasks.

          A shorthand convention is used to present navigation paths. For example:

          [Sourcing] Administrator login > [Home page] Search > [Job Search page] Create a Widget > [Configuration] [Widgets].

          Where:

          • The complete navigation path is bolded.

          • Terms in brackets (e.g. [Sourcing] or [Configuration]), indicate UI elements for which no user action is required, but provide landmarks for the user to identify where they are in the system.

          • Terms not in brackets (e.g. Search or Create a Widget), indicate UI elements for which user action is required, such as clicking a link or button.

          • Right arrows indicate a move to the next step in the path.

            Languages

            Sourcing is available to customers in several supported languages. The default language, and language activation for your organization's implementation, are configured by an Administrator. Individual language preference can be set by each individual user.

            Sourcing automatically presents the Sourcing site in the users expected language using their browser language. This allows users to experience Sourcing in their expected language without having to change the language. Sourcing loads into the user’s browser and is able to identify the language configured for that browser. If that language is an active locale in Sourcing then the system is able to show Sourcing in that language. If the browser’s language is not an active locale in Sourcing, the system will then show Sourcing in its configured Default Locale. If there is no Default Locale configured, Sourcing is presented in English-US.

            All supported language translations are loaded into the system as a default. Language locale configuration for Administrators provides the means to set a default language locale, and the active locales available to users of the application. The Administrator can add or remove locales from the active list. At least one active language locale must be selected, the same one as the default. The Default Locale cannot be removed from the list until another language is set as the default and made active.

            Supported languages must be configured by an Administrator before language preferences can be selected by end-users. Depending upon the configuration, all or a subset of the supported languages may be available to users. Users can set their language preferences during registration, and with their user settings.

            Supported Languages

            Sourcing supports the following languages:

            • English - UK

            • English - US

            • French

            • French - Canada

            • German

            • Italian

            • Japanese

            • Korean

            • Netherlands - Dutch

            • Polish

            • Portuguese

            • Russian

            • Simplified Chinese

            • Spanish

            • Swedish

            • Thai

            Language Locales

            Available locales (on the Configuration > Company > Active Locales selector) include:

            • English

            • English (United Kingdom)

            • Francais

            • Francais (France)

            • Deutsch

            • Espanol

            • Portugues

            • Portugues (Brasil)

            • Italiano

            • Nederlands

            • Polski

            • Svenska

            • Pyccknn (Russian)

            • Chinese (labeled in its alphabet)

            • Japanese (labeled in its alphabet)

            • Korean (labeled in its alphabet)

            • Taiwanese (labeled in its alphabet)

            • Thai (labeled in its alphabet)

            TE Job Feed

            As part of the TE Job Feed API, job requisition translations are brought over to Sourcing. The TE Job Feed API requires both TE and Sourcing 14B or greater to work.

            Language Configuration and Settings

            Sourcing language-related configurations and user settings are listed in the following table.

            Language Configuration, Setting or Function
            Name Description Location
            Active Locales Administrators can control the active languages for the Sourcing application from the list of supported locales. The default setting is English. If a different locale is selected, it will become the default locale (and associated language). [Sourcing] Administrator login >[Home page] Settings (Name) > Configuration > Company > Application
            Default Locales Administrators can control the default locale/language for the Sourcing application. The default setting is English. If changed, the language selected will be the default language. [Sourcing] Administrator login > [Home page] Settings (Name) > Configuration > Company > Application
            Choose Locales in Registration Administrators can control the display of the Locale field when a user is registering on Sourcing. It is Off by default. Turning it On adds Locale to the user registration page. [Sourcing] Administrator login > [Home page] Settings (Name) > Configuration > Users > [Registration]
            Choose Locales in User Settings Administrators can control the display of the Language/Locale field in user settings. It is On by default, allowing users to set their preferred language on their Settings page. [Sourcing] Administrator login > [Home page] Settings (Name) > Configuration > Users > [User Settings]
            Language/Locale End-users can choose their preferred language/locale to view Sourcing in that language. If a user selects a language, the application will be localized to that language. All dictionary tags of the application will be translated for the users, with the exception of job descriptions from a job scrape. [Sourcing] Administrator or other user login > [Home page] Settings (Name) > Settings > User Info
            Job Language Indicator (Globe icon) When multiple languages are used for a job requisition, a Globe icon is displayed. A user can hover their mouse over the icon to display the languages activated for the requisition. When only one language is used for a requisition, the name of the language is displayed and there is no Globe icon. [Sourcing] Administrator or other user login > [Home page] Jobs
              Supported Languages

              The languages supported for Oracle Talent Acquisition Cloud products as well as specific features are listed below. For details regarding language availability for Oracle Learn Cloud and Oracle Taleo Business Edition, see the documentation for those products.

              • Scheduling Center: All listed languages are supported except Portuguese (Portugal).

              • Assessment: All listed languages are supported except Indonesian (Bahasa).

              • OBIEE: All listed languages are supported except Indonesian (Bahasa), Lithuanian, Malaysian (Malay), Serbian, Slovenian.

              Language Locale Recruiting and Onboarding Performance Mobile Sourcing Resume Parsing
              Bulgarian bg Available Available
              Chinese (China) zh_CN Available Available Available Available
              Chinese (Taiwan) zh_TW Available Available Available Available
              Croatian hr Available Available
              Czech cs Available Available Available
              Danish da Available Available
              Dutch nl Available Available Available Available Only Personal Details extraction, not full resume
              English en Available Available Available Available Full resume extraction available
              English (U.K.) en_GB Available Available Available Available Full resume extraction available
              Finnish fi Available Available Available
              French (Canada) fr Available Available Available Full resume extraction available
              French (France) fr_FR Available Available Available Available Full resume extraction available
              German de Available Available Available Available Full resume extraction available
              Greek el Available Available
              Hungarian hu Available Available Available
              Italian it Available Available Available Available Only Personal Details extraction, not full resume
              Indonesian (Bahasa)* in Available Available Available
              Japanese ja Available Available Available Available
              Korean ko Available Available Available Available
              Lithuanian* lt Available Available
              Malaysian (Malay)* ms Available Available
              Norwegian no Available Available Available
              Polish pl Available Available Available Available
              Portuguese (Brazil) pt_BR Available Available Available Available Only Personal Details extraction, not full resume
              Portuguese (Portugal)* pt Available Available Available
              Romanian ro Available Available Available
              Russian ru Available Available Available Available
              Serbian* sr (sh) Available Available
              Slovak sk Available Available Available
              Slovenian* sl Available Available
              Spanish (Worldwide) es Available Available Available Available Only Personal Details extraction, not full resume
              Swedish sv Available Available Available Available
              Thai th Available Available Available
              Turkish tr Available Available Available

                Sourcing Configuration Basics

                  Configuration and User Settings

                  The Settings (Name) dropdown provides access to configuration and user settings, features to invite recruiters and manage channels, the user sign out option, and more.

                  From the top right of the Home page header, the Settings (Name) dropdown (displaying your username as the label) provides access to the configuration and user settings. Click the dropdown menu to view and select from the list of available options:

                  • Configuration

                  • Settings

                  • Invite a Recruiter

                  • Manage My Channels

                  • Sign Out

                  Note: The options available to you depend upon your user role and your organization's implementation. Configuration and Invite a Recruiter are available to administrators only.

                  Configuration

                  The Configuration area is available to Administrators (Taleo, consultant, partner and customer), providing access to the following sections for setting up and managing functionality:

                  • Company

                  • Jobs

                  • Site Builder

                  • Users

                  • Social Channels

                  • Campaigns

                  • Talent Community

                  • Taleo

                  • Search

                  • Geolocation

                  • Messaging

                  • Dictionary

                  • Picklists

                  • Facets

                  • Custom

                  • Widgets

                  • Change Logs

                  • Security

                  The configuration settings in these sections are detailed in the corresponding configuration and administration chapters of this guide.

                  Settings

                  The Settings option provides users, depending upon their user role, access to the following user settings and functions:

                  • Unique Link

                  • Job Alerts

                  • User Info

                  • Interests

                  • Password Reset

                  • Social Networks

                  • Email Job Alerts

                  • Privacy

                    High Level Configuration Steps

                    Initial configuration of your Oracle Taleo Sourcing application can involve the following high-level steps. The exact steps and associated tasks vary greatly depending upon your organization's business needs and implementation.

                    1. Brandability and design.

                    2. Initial configuration settings.

                    3. Languages and localization.

                    4. Facebook application; API and application ID, keys and secret; privacy policy URL.

                    5. Messaging, automated emails and campaign templates.

                    6. Jobs and open requisition integration.

                    7. Applicant Tracking System (ATS) integration (e.g. Oracle Taleo Recruiting).

                    8. Additional TBE or TE integration settings, if applicable.

                    9. Check for integration user.

                    10. Employee data integration from customer Human Resources Information System (HRIS).

                    11. Single Sign-on, if applicable.

                    Note: This list is provided as a high-level overview. It is not an exhaustive list of all tasks needed, mandatory or optional, to configure the system. Nor is it an exhaustive list all implementation tasks done to set the system up. Work closely with your Oracle Services and Support representatives.

                      Initial Configuration Settings

                      Below is an initial list of configuration settings to be adjusted based on project kickoff. This is a minimal, but critical set of the available configuration settings.

                      Configuration

                      Settings for the initial configuration are listed in the following table.

                      Settings
                      Name Locations
                      Client Name, Program Name, Client ID, Client Code

                      • Dictionary: global.nameclient

                      • Dictionary: global.nameprogram

                      • Configuration > Company > [General]
                      Allow Employees to Apply

                      • Configuration > Jobs > [Apply]
                      Email Domains

                      • Configuration > Company > [Company URLs]
                      From Email Alias

                      • Dictionary: Campaign.Message.email.acquisition
                      Support Email Enabled, Support Email Address

                      • Dictionary: ContactUs.email

                      • Configuration > Company > [Front End Support]
                      New Jobs Flag

                      • Configuration > Jobs > [New Flags]
                      Landing Page Campaigns, Category Landing Pages, Location Landing Pages, Enable State/Province Pages, Maximum Number of Category Tiles to Display

                      • Configuration > Campaigns > [General]

                      • Configuration > Site Builder > Edit Site Settings > [Category and Location Landing Pages]

                      • Configuration > Site Builder > Edit Site Settings > [Home Page]

                        Branding

                        Sourcing can be configured in many ways to reflect your organization's branding. Administrators are provided functionality to brand some elements of Sourcing from within the application, and to configure others using the Site Builder.

                        As a prerequisite, helpful resources you should have before beginning work to brand Sourcing include the organization's:

                        • Corporate or organization logo.

                        • Background images for use in page banners on the Portal/Home page, Landing pages, and Facebook Application.

                        • Corporate or organization style guide and/or branding standards.

                        Brandable elements Administrators can set from within the application include:

                        • Home page search banner image, size 940 by 200 pixels.

                        • Home page search banner text.

                        • Landing page banner image, size 692 by 290 pixels.

                        • Landing page header text.

                        • Landing page banner text.

                        Brandable elements Administrators can set from the Configuration area's Site Builder section include:

                        • Content colors (body background, font colors, link colors, etc.).

                        • Navigation colors (headers, footers, navigation links).

                        • Button colors (borders, body).

                        • Category tile colors.

                        • Application-wide fonts (body text, header, footer, buttons, navigation, promotional, messaging).

                        • Logos and images (in vector or .eps file format); for Company logo, Portal/Home page, Facebook Application, LinkedIn, and Landing pages.

                        • Advanced CSS/HTML and images for organizational website header, footer and left navigation menu..

                        • Page layout.

                        • Pre-header and sub-footer HTML.

                        • Modules display.

                        Branding Sourcing for Use in Career Site/Job Search Mode

                        Customers have the option to wrap Sourcing with a customer-specific header, footer and left navigation; whether from their corporate website or from some other careers-specific website. This means customers can, potentially, link to Sourcing from the Careers page of their organization's website and have Sourcing serve as the front-end job search user interface for their jobs. This would replace their organization's current Careers page and job search.

                        For more information see the Site Builder Configuration chapter of this guide.

                          Production and Vanity URLs

                          Sourcing is a separate application that resides under its own URL and domain, independent of a customer’s other Oracle Taleo Enterprise (TE) or Oracle Taleo Business Edition (TBE) zones.

                          Oracle provisions customers 2 instances of a Sourcing application, one in a staging/upgrade environment and one in production. The URL domains for Sourcing instances consist of the following structure:

                          • Production: http://sub-domain.referrals.selectminds.com

                          • Staging/Upgrade: http://sub-domain.upgrade.selectminds.com

                          Oracle also can support the provisioning of Sourcing with vanity URLs to reflect your organization's name (e.g. jobs.organizationname.com). Using vanity URLs helps prevent users from knowing, from the URL, they have left your organization's site and are on a Sourcing hosted site. Customers with multiple brand identities, aligned to unique sites in Sourcing, can also configure a vanity URL for each site. This contributes to helping organizations build employment brands.

                          Configuration

                          Configuration for this feature is listed in the following table.

                          Setting
                          Name Location
                          Global Vanity Domains [Sourcing] Administrator login > Settings (Name) > Configuration > Company > Company URLs
                          Site Vanity Domains [Sourcing] Administrator login > Settings (Name) > Configuration > Site Builder > Edit Site Settings