Create a Job Offer

You create a job offer to detail the proposed assignment, salary, and other details to be used when the candidate accepts the offer and starts working in their new assignment.

There are two scenarios that you can use to create job offers, depending on your privileges and roles.

• Shared process: The creation of the job offer is shared between two roles, usually configured to be the hiring manager and the recruiter. In this scenario, the hiring manager has the privilege Initiate Job Offer (IRC_INITIATE_JOB_OFFER). The hiring manager uses the Create Offer action to move a candidate's job application into the Offer - Draft status. The hiring manager can communicate any intentions or notes to the recruiter and Offer Team using the Comment field. The hiring manager doesn't provide any other information for this offer. Then the recruiter receives a notification to enter details about this candidate's job offer using the Edit Offer action. All appropriate offer sections are displayed and the recruiter can provide necessary values and also can see any comment provided by the hiring manager. The recruiter submits the offer for approval, or can save the offer to edit it later, then submit it.
• Recruiter process: The creation of the job offer is handled by a single user, usually configured to be the recruiter. In this scenario, the recruiter has the Initiate Job Offer (IRC_INITIATE_JOB_OFFER) and Update Job Offer (IRC_UPDATE_JOB_OFFER) privileges. The recruiter uses the Create Offer action to move a candidate's job application into the Offer - Draft status. All appropriate sections and fields of the offer are available to be filled. When the recruiter has filled all necessary values, the recruiter submits the offer for any approval, or can save the offer to edit it later (or another user can return later) using the Edit Offer action. In this scenario, there's no need for a Comment field because the process is done by a single user.

You can create a job offer and save it as Draft without selecting an offer letter. But an offer letter must be selected before you can submit the job offer for approval, unless the offer lifecycle is configured in the requisition's candidate selection process to bypass the Offer Extended state.

If you have the privilege Update Candidate Job Offer Letter (IRC_UPDATE_CANDIDATE_JOB_OFFER_LETTER), you have the choice of using an offer letter template or uploading a custom offer letter.