Responding to the Advanced Electronic Offer

Candidates typically receive an email notifying them of the advanced electronic offer and indicating how to respond. This email notification typically contains a link that leads the candidates to the career section.

The candidates need to log into the career section to see the advanced E-Offer process; the confidential details of the offer are not included in the email.

The advanced electronic offer is displayed on the career section Tasks tab much like any other task in an Onboarding (Transitions) process. (An electronic offer sent using the standard electronic offer method is displayed on the career section Offers tab.) The Tasks tab appears in every career section to which the candidates have access, not only in the career section where they applied for the job.

The advanced E-Offer tasks on the career section Tasks tab are displayed as soon as the candidates are assigned any task, for example, as soon as the advanced E-Offer form reaches "In Progress" status. In other words, if the process is configured to gather additional information or E-Signatures from managers before the advanced E-Offer is displayed to the candidates, the latter will be unaware of these tasks.

The offer letter and any attached documents can be printed or saved by the candidates when viewing the task.

After the candidates submit their response to the advanced E-Offer and provide all E-Signatures that might be required on the offer form, their Onboarding (Transitions) process is typically configured to move forward. Just like any onboarding form in a process whose status is In Progress, the submitted offer form is displayed on the candidates' Tasks tab in read-only format.

Tasks can be configured such that candidates who have accepted or refused an offer originating from an advanced E-Offer process can view and print a PDF that includes the offer letter, a cover page, their full name, their acceptance or refusal, and the date their decision was submitted. They can view and print the PDF as long as there are uncompleted tasks in the process, whether the tasks are assigned to the candidates or other participants. In addition, Onboarding (Transitions) Center users can also view and print the most recent advanced E-Offer letter and cover page PDF by accessing the System Documents section of the candidates' Onboarding (Transitions) process.

As soon as the overall process reaches 100% completion, the process, the offer letter, and the offer letter and cover page PDF are no longer displayed in the career sections.

Depending on the configuration of the advanced E-Offer process, if the candidates refuse the offer, further tasks will be assigned or the process may end in which case all tasks related to the process, including the offer letter task and the offer letter and cover page PDF task will no longer be displayed in the career sections.