Payment Rule Manager Overview

The Payment Rule Manager enables you to manage two automatic settlement processes:

• Matching payment invoices to buy shipments.
• Approving invoices for payment.

Match rules and match rule profiles control the matching of invoices to shipments. They are used by these processes and actions:

• Process All Invoices in the Process Manager.
• AutoMatch Invoices in the Payment Invoice Manager.

Auto approve rules and auto approve rule profiles specify the criteria for approving invoices for payment, and are used by Process All Invoices option in the Process Manager.

Note: You can manually approve invoices, overriding any applicable auto approve rules, by using the Approve Invoice action in the Payment Invoice Manager.

Match Rules and Profiles

To set up the automatic matching of invoices to shipments, follow these general steps:

• Create match rules.
• Save match rules in match rule profiles.
• Select match rule profiles as service provider attributes.

Invoice Approve Rules and Profiles

To set up the approval of invoices, follow these general steps:

• Create invoice approve rules.
• Assign invoice approve rules to invoice approve rule profiles.
• Assign invoice approve rule profiles to service providers.
• Assign the invoice approve rule profile to a user.

Match Validation Rules and Profile

To validate match between shipment and invoice by comparing reference numbers on the orders and shipments to reference numbers on the invoice:

• Create a match validation rule.
• Assign the match validation rule to a match validation rule profile.
• Associate the Match Validation Rule Profile to the service provider.

Line Approval Tolerance Rules and Profile

To set up the line approval tolerance of invoices:

• Create a line approval tolerance rule.
• Assign the line approval tolerance rules to line approval tolerance rule profile.
• Assign the line approval tolerance rule profile to the service provider.