Maintaining Job Stream Creation Schedules

As described under How To Start A Job Stream, you can set up a job stream creation schedule to define when a job stream (workflow process) should be automatically created by the system. Open Admin > System > Job Stream Creation Schedule to set up a job stream creation schedule.

Description of Page

On this page, you define when the system should automatically create a workflow process for a job stream template. To do this:

• Enter the Job Stream Template.

• Enter the Dates and Times on which the system should automatically create the workflow process.

When a schedule record is added, the system sets its status to Pending.

Click the Hold button to change a Pending schedule to Hold if you don't want the system to create a workflow process on the date and time. You'd hold a record rather than delete it if you intend to release the hold in the near future.

Click the Release button to change a Held schedule to Pending if you want to release the hold.

When the system creates a workflow process for a job stream schedule record, the schedule record's status is changed to Process Created. There is one exception to this statement - if multiple Pending schedule records exist for a given workflow process template, the system will create a single workflow process for the one with the latest date / time and mark all others as Skipped Due To Overlap.

Schedule records in the Process Created and Skipped Due To Overlap states are protected.

Rather than entering the individual Dates and Times, you can press the Recurrence button to have the system generate these for you. Pushing this button causes the Recurrence Window - Daily Pattern to open.

The Range From and To define the dates during which recurring entries will be created.

The Pattern defines the frequency of recurrence:

• The Daily pattern will create a schedule for every date in the range defined above (subject to exceptions defined below). You can define the following for this pattern:
  • Use Repeat Every to define if the schedule should be created every day (a value of 1 ), every other day (a value of 2 ), every third day (a value of 3 ), etc.
  • Enter the Start Time defined on the schedule records.
  • Turn on Include Weekends if schedule records should also be created on weekends.
• The Hourly pattern will create a schedule for every hour in the date range defined above (subject to exceptions defined below). You can define the following for this pattern:
  • Use Repeat Every to define if schedule records should be created every hour (a value of 1 ), every other hour (a value of 2 ), every third hour (a value of 3 ), etc.
  • Enter the Between start time and end time to restrict the hours during which schedule records are created.
  • Turn on Include Weekends if schedule records should also be created on weekends.
• The Weekly pattern will create a schedule for every week in the date range defined above (subject to exceptions defined below). You can define the following for this pattern:
  • Enter the Start Time defined on the schedule records.
  • Select the day(s) of the week that the schedule records should be created.