6.3.3 Cancel Purchase Order

This topic provides systematic instructions to a the buyer to cancel a purchase order. This action can only be performed on purchase orders in the RAISED status.

Note:

A supplier can only create purchase orders, but cannot cancel them once created.
User must have valid corporate login credentials.
To cancel a purchase order:
  1. From the Dashboard, click the Toggle Menu, then click Receivables/Payables, then Purchase Order Management, and then View Purchase Orders.
    The Select Role pop-up window appears.
  2. In the Select Role pop-up window that appears, select the Buyer option.
  3. Click Proceed to view the existing purchase orders. Or, click Cancel to cancel the transaction.
    The View Purchase Order screen appears.
  4. Specify the search criteria and click Search. The purchase orders list appears based on the entered search criteria. Or, click Clear to reset the search parameters.
  5. Click the Customer Purchase Order Number of the purchase order record (in RAISED status) to be cancelled. The details of the specific purchase order appear in the View Purchase Order screen.

    Figure 6-30 View Purchase Order Details – for Buyer role


    Description of Figure 6-30 follows
    Description of "Figure 6-30 View Purchase Order Details – for Buyer role"

  6. Click Cancel Purchase Order to cancel the purchase order and stop it from being accepted by the supplier. The cancel purchase order pop-up window appears. Or, do one of the following:
    • Click Edit to modify the purchase order. The Edit Purchase Order screen appears.
    • Click Preview & Download Purchase Order, to view the purchase order details and download a copy.
    • Click Cancel to cancel the transaction.
    • Click Back to navigate back to the previous screen.

    Figure 6-31 Cancel Purchase Order


    Description of Figure 6-31 follows
    Description of "Figure 6-31 Cancel Purchase Order"

  7. Click Yes to cancel the purchase order. A Confirmation message appears with the reference number and status of the transaction. Or, click No to stay on the View Purchase Order details screen.

Parent topic: View / Edit Purchase Order