2.2.1 View Invoice Details

This topic provides systematic instructions to view the detailed information of the invoice.

This screen appears if you click the Customer Reference Number link of a particular invoice in the View Receivables/Payables screen. It displays the detailed information of the invoice. The invoice details present in the desktop version, are also available on the mobile device. However, actions such as accepting invoices, editing, initiating finance, raising dispute, and so on, are only available on desktop computers at present. You can view the following details:

• Itemized amount details
• Additional Invoice details
• Netting Details
• Commodity details, if they have been added during creation.
• Reconciliation details, if the invoice has been partially or fully reconciled with payment(s).
• Finances details, if finance has been availed against the invoice.
• Offer details, if any discount offers have been applied to the invoice.
• Margin Settlement, if any margin amount is applicable for the invoice after partially or fully reconciled with payment(s).
• Linked Purchase Order, if the purchase order is linked during invoice creation.

The party that has raised the invoice can edit, delete, or cancel the invoice from this screen, based on the status of the invoice. The party that is liable to make the payment can accept the invoice, or request finance from this screen.

To view invoice details:

1. Perform any of the following actions:
   • From the Dashboard, click the Toggle Menu, then click Receivables/Payables, Receivables/Payables Management, and View/Edit Receivables/Payables.
   • From the Dashboard, click the Toggle Menu, then click Supply Chain Finance, Overview, Quick Linksand View Invoice.
   The Select Role pop-up window appears.
2. Select the required role and click Proceed.
   The View Receivables/Payables screen appears.
3. Click the Customer Reference Number link of a particular invoice to view its details
   The View Invoice Details screen appears.

   Figure 2-36 View Invoice Details

   
   

   
   Description of "Figure 2-36 View Invoice Details"

   
   

   Figure 2-37 View Invoice Details - More Information

   
   

   
   Description of "Figure 2-37 View Invoice Details - More Information"

   
   

   Note:

   The View Invoice Details screen can also be viewed on a mobile device. The invoice details present in the desktop version, are also available on the mobile device. However, actions such as accepting invoices, editing, initiating finance, raising dispute, and so on, are only available on desktop computers at present.

   Table 2-24 Field Description

   Field Name	Description
   Party Name & ID	Displays the name and ID of the logged-in corporate party.
   Host Reference Number Status	Displays the reference number of the invoice as fetched from the host. The status of the invoice is also displayed.
   Payment Status	Displays the status of the payment of the invoice.
   Invoice Date	Displays the date of creation of the invoice.
   Finance Status	Displays whether the invoice has been financed, not financed, or partially financed. This field is visible only if the Oracle Banking Supply Chain Finance application is implemented by the bank.
   Customer Invoice No	Displays the reference number assigned to the invoice by the corporate party.
   Payment Terms	Displays any payment terms captured during the creation of the invoice.
   Invoice Due Date	Displays the date when the invoice must be fully paid off.
   Purchase Order No	Displays the associated purchase order number.
   Purchase Order Date	Displays the date of creation of the purchase order.
   Shipment Date	Displays when the purchased goods are to be shipped to the destination.
   Product Code	Displays the product associated with the program. This field is visible only if the Oracle Banking Supply Chain Finance application is implemented by the bank.
   Program Name	Displays the program associated with the invoice. This field is visible only if the Oracle Banking Supply Chain Finance application is implemented by the bank.
   Pre Accepted	Displays ‘Yes’ of the invoice is pre-accepted, else, displays ‘No’.
   Acceptance Date	Displays the date of acceptance.
   Disputed	Displays whether any dispute has been raised against the invoice.
   Assignment	Displays whether the invoice has been assigned for further processing. This field is visible only if the Oracle Banking Supply Chain Finance application is implemented by the bank.
   Funding Request Date	Displays the date when funding has been requested. This field is visible only if the Oracle Banking Supply Chain Finance application is implemented by the bank.
   Funding Request Amount	Displays the funding amount that has been requested. This field is displayed only if a funding request date has been captured during creation of the invoice. This field is visible only if the Oracle Banking Supply Chain Finance application is implemented by the bank.
   Stale Invoice	Displays ‘Yes’ if the invoice is stale and ‘No’ otherwise.
   Documents	Displays the names of documents that have been uploaded. These names are hyperlinks, which when clicked open the document.
   Comments	Displays any associated comments.
   Supplier Details/Buyer Details	This section displays the Supplier Details/Buyer Details.
   Supplier Name / Buyer Name	Displays the name of the associated party.
   Supplier Id / Buyer Id	Displays the ID of the associated party.
   Supplier Address / Buyer Address	Displays the address of the associated party.

   The following tabs are present in the View Invoice Details screen:

   • Amount Details
   • Additional Invoice Details
   • Netting Details
   • Reconciliation Details
   • Commodity Details
   • Advices
   • Charges
   • History
   • Finances (Applicable only if the Oracle Banking Supply Chain Finance application is implemented by the bank)
   • Offer Details
   • Margin Settlement
   • Linked Purchase Order

   Note:

   These tabs can also be viewed on a mobile device.
4. Click the Amount Details tab to view the amount details of the invoice.

   Figure 2-38 View Invoice Details – Amount Details tab

   
   

   
   Description of "Figure 2-38 View Invoice Details – Amount Details tab"

   
   

   Table 2-25 Field Description

   Field Name	Description
   Amount Details tab	The itemized categories appear under Particulars and the respective amounts appear under Amount.
   Invoice Amount	Displays the invoice amount along with the currency.
   Discount Amount Percentage	Displays the discount amount based on the discount percentage, along with the percentage value.
   Tax Amount Percentage	Displays the tax amount based on the tax percentage, along with the percentage value.
   Final Invoice Amount	Displays the net calculated value on the basis of discount and tax values that are entered. Note: The Final Invoice Amount gets auto calculated as follows: Final Invoice Amount = Invoice Amount - Discount Amount + Tax Amount.
   Acceptance Amount	Displays the invoice amount that has been accepted.
   Outstanding Amount	Displays the invoice amount that is outstanding.

5. Click the Additional Invoice Details tab to view the additional invoice details of the invoice.

   Figure 2-39 View Invoice Details – Additional Invoice Details tab

   
   

   
   Description of "Figure 2-39 View Invoice Details – Additional Invoice Details tab"

   
   

   Table 2-26 Field Description

   Field Name	Description
   Additional Invoice Details tab	The additional invoice details tab appears next to the Amount Details tab.
   Payment Account Details	This section displays Payment Account details.
   Payment Mode	Displays the mode of the payment.
   Virtual Account	Displays True if the repayment account is a virtual one.
   Account Number	Displays the account number.
   Account Name	Displays the name of the account.
   Bank Code	Displays the code of the bank.
   Bank Name	Displays the bank name of the payment account.
   Branch Name	Displays the branch name of the payment account.
   BIC Routing Code	Displays the BIC or SWIFT code of the financial institution, to send the payment account.
   Disbursement Credit Account	This section displays Disbursement Credit Account details.
   Payment Mode	Displays the mode of the payment.
   Account Number	Displays the account number.
   Account Name	Displays the name of the account.
   Bank Code	Displays the code of the bank.
   Bank Name	Displays the bank name of the payment account.
   Branch Name	Displays the branch name of the payment account.
   Shipment Details	This section displays Shipment details.
   Shipment Number	Displays the shipment number.
   Shipment Address	Displays the destination address of the shipment.
   Shipment City	Displays the destination city of the shipment.
   Shipment Country	Displays the destination country of the shipment.
   Zip Code	Displays the zip code of the shipment.
   Phone Number	Displays the contact number of the shipment.
   Tax Id	Displays the unique tax ID if the shipment charge includes tax amount.
   Reason for Export	Displays the reason for export.
   Terms of Sale	Displays the applicable 3-digit Incoterms code.
   Country of Origin	Displays the country from where the shipment will originate.
   Miscellaneous Details	This section displays the Miscellaneous details.
   Discount Days 1	Displays the primary discount days.
   Discount Percentage 1	Displays the primary discount percentage.
   Discount Days 2	Displays the secondary discount days.
   Discount Percentage 2	Displays the secondary discount percentage.
   Filler Details	This section displays the Filler details.
   Filler Fields 1 to 4	This section displays the Filler Label Fields. The bank can configure these fields on Day 0, based on their requirement.

6. Click the Netting Details tab to view the netting details of the invoice.

   Figure 2-40 View Invoice Details – Netting Details tab

   
   

   
   Description of "Figure 2-40 View Invoice Details – Netting Details tab"

   
   

   Table 2-27 Field Description

   Field Name	Description
   Netting Details	The tab allows the user to view the details of netting transaction (summary page) linked to invoice that have been considered for netting.
   Transaction Reference Number	Displays the details of the netting transaction reference number of the invoice. The netting details are displayed by clicking on a hyperlink..
   Create Date	Displays the create date of payment of credit note.
   Acceptance Date	Displays the acceptance date when the netting has been performed.
   Rejection/Suspension Date	Displays the rejection/suspension date when the netting has been performed.
   Settlement Date	Displays the unique rule ID. For the rule being created, this field appears blank. An ID is assigned once the rule is created.
   Pay out Date	Displays the pay out date when the netting has been performed.
   Pay Out Amount	Displays the pay out amount in the currency of the invoice.

7. Click the Reconciliation Details tab to view the reconciliation details of the invoice.

   Figure 2-41 View Invoice Details – Reconciliation Details tab

   
   

   
   Description of "Figure 2-41 View Invoice Details – Reconciliation Details tab"

   
   

   Table 2-28 Field Description

   Field Name	Description
   Reconciliation Details tab	This tab appears if the invoice is reconciled against payments/credit notes. Multiple payments/credit notes may have been reconciled against an invoice.
   Indicator	Displays ‘P’ if the invoice has been reconciled with a payment and ‘C’ if it has been reconciled with a credit note.
   Reference Number	Displays the reference number of the payment/credit note that has been reconciled with the invoice record. This is a hyperlink, which when clicked displays the payment/credit note details. For more information, refer the View Payments (details) section / View Credit Note Details section in this user manual.
   Date Due Date	Displays the date of payment / due date of credit note.
   Amount	Displays the payment/credit note amount.
   Reconciliation Date	Displays the date when the reconciliation has been performed.
   Associated Party / Beneficiary Name	Displays the name of the associated party, in case of an inflow payment. Displays the name of the beneficiary, in case of an outflow payment.
   Rule ID	Displays the unique rule ID. For the rule being created, this field appears blank. An ID is assigned once the rule is created.
   Reconciliation Amount in Payment/Credit Note Currency	Displays the reconciliation amount in the currency of the payment/credit note.
   Reconciliation Amount in Invoice Currency	Displays the reconciliation amount in the currency of the invoice.

8. Click the Commodity Details tab to view the commodity details of the invoice.

   Figure 2-42 View Invoice Details – Commodity Details tab

   
   

   
   Description of "Figure 2-42 View Invoice Details – Commodity Details tab"

   
   

   Table 2-29 Field Description

   Field Name	Description
   Commodity Details tab	This tab appears only if the commodity details have been entered during creation of invoice.
   Name	Displays the name of the purchased commodity.
   Code	Displays the code of the commodity.
   Quantity	Displays the quantity of commodity purchased.
   Cost/Unit	Displays the cost per unit of the commodity.
   Gross Amount	Displays the total amount of the commodity. This is the product of quantity and cost per unit.
   Discount Amount	Displays the discount amount and percentage offered on the commodity.
   Tax Amount	Displays the tax amount and percentage charged on the commodity.
   Net Amount	Displays the net amount for the commodity. Net Amount = Gross Amount – Discount + Tax.

9. Click the Advices tab to view the Advices details of the invoice.

Advices

This tab will display all the advices for specific events of the invoice. If the advice is generated by the host system, then the same will be visible in the Advices tab. The tab appears only if record is present for the invoice, otherwise the tab will not appear.

Figure 2-43 View Invoice Details – Advices tab

Description of "Figure 2-43 View Invoice Details – Advices tab"

Table 2-30 Field Description

Field Name	Description
Transaction Reference Number	Displays the transaction reference number.
Date	Displays the date of the invoice has been created.
Event	Displays the event of the invoice.
Action	Click on View to see the advice details in PDF format. User can also download the Advice detail PDF by clicking the download icon.

10. Click the Charges tab to view the commodity details of the invoice.

    Figure 2-44 View Invoice Details – Charges tab

    
    

    
    Description of "Figure 2-44 View Invoice Details – Charges tab"

    
    

    Table 2-31 Field Description

    Field Name	Description
    Date	Displays the date of the invoice.
    Descriptions	Displays the description of the invoice.
    Event	Displays the event of the invoice.
    Type	Displays the type of the receivable/payables.
    Account Number	Displays the account number of the invoice.
    Charge Basis Amount	Displays the charge basis amount of the invoice.
    Amount	Displays the amount of the invoice.
    Status	Displays the status of the invoice.

11. Click the History tab to view the history of the invoice.

This History tab will be visible to show the changes in invoice life cycle, along with any comments added during each event in the process.

Figure 2-45 View Invoice Details – History tab

Description of "Figure 2-45 View Invoice Details – History tab"

Table 2-32 Field Description

Field Name	Description
Date	Displays the date of the invoice order.
Action	Displays the action, which needs to be performed.
Action Owner	Displays action owner.
Comments	Displays comments provided by the user during processing the transaction.

12. Click the Finances Details tab to view the finance details of the invoice.

    Note:

    This tab is visible only if the Oracle Banking Supply Chain Finance application is implemented by the bank.

    Figure 2-46 View Invoice Details – Finances tab

    
    

    
    Description of "Figure 2-46 View Invoice Details – Finances tab "

    
    

    Table 2-33 Field Description

    Field Name	Description
    Finances tab	This tab appears if finances have been availed against the invoice. Multiple finances can be availed for an invoice.
    Finance Reference No.	Displays the reference number of the availed finance. This is a hyperlink, which when clicked opens the View Finance details screen. For more information, refer the View Finance Details section in User Manual Oracle Banking Digital Experience Corporate Supply Chain Finance.
    Finance Date	Displays the date when the finance amount was disbursed.
    Maturity Date	Displays the date when the finance must be fully repaid.
    Interest Rate	Displays the rate of interest charged on the finance.
    Financed Amount	Displays the amount that was financed.
    Outstanding Amount	Displays the outstanding amount to be paid.
    Status	Displays the status of the finance.

13. Click the Offer Details tab to view the offer details of the invoice.

    Figure 2-47 View Invoice Details - Offer Details tab

    
    

    
    Description of "Figure 2-47 View Invoice Details - Offer Details tab"

    
    

    Table 2-34 Field Description

    Field Name	Description
    Offer Details tab	This tab appears if any offer has been applied to the invoice.
    Offer Name	Displays the name of the applied offer.
    Offer Type	Displays whether the offer is Fixed or Tenor Based. On clicking the icon beside the ‘Tenor Based’ option, a pop-up window appears with the tenors and the applicable discount rates. The Payment Period From and Payment Period To are expressed in terms of number of days from the date of invoice creation. The Discount Rate column is displayed if the ‘Sliding Scale Applicable’ has been disabled during discount offer creation. In case ‘Sliding Scale Applicable’ has been enabled, then the Highest Possible Discount Rate and the Lowest Possible Discount Rates are displayed for each tenor. Refer the Offer Details tab given below this table.
    Sliding Scale	Displays ‘Yes’ if sliding scale discount is applicable, and ‘No’, otherwise.
    Discount Amount	Displays the discount amount applicable.
    Amount After Discount	Displays the invoice amount after application of discount.
    Payment Option	Displays the option selected for payment. This can be one of the following: Fixed Flexible Both
    Payment Date	Displays the date of payment.
    Status	Displays the colour-coded status of the offer.

    
    

    

    
    
14. Click the Margin Settlement tab to view the margin settlement details of the invoice.

    Note:

    This tab is visible only if the Oracle Banking Supply Chain Finance application is implemented by the bank.

    Figure 2-48 View Invoice Details – Margin Settlement tab

    
    

    
    Description of "Figure 2-48 View Invoice Details – Margin Settlement tab "

    
    

    Table 2-35 Field Description

    Field Name	Description
    Margin Settlement tab	This tab appears if an invoice for which lesser finance is availed and is reconciled against the payment for full outstanding value of the invoice. Post settlement of the finance, the balance amount remaining out of the payment is termed as the Margin which would be either refunded or reconciled as per set up.
    Indicator	Displays ‘F’ if the invoice has been reconciled with a payment.
    Finance Reference No.	Displays the reference number of the payment/credit note that has been reconciled with the invoice record. This is a hyperlink, which when clicked displays the payment/credit note details. For more information, refer the View Payments (details) section / View Credit Note Details section in this user manual. Displays the status as Refunded if the margin amount is refunded to the associated party. Click the ( ) icon to view the refund details i.e., refund transaction number, refund party, refund account, and bank code.
    Date Due Date	Displays the date of payment / due date of credit note.
    Amount	Displays the payment/credit note amount.
    Reconciliation Date	Displays the date when the reconciliation has been performed.
    Associated Party / Beneficiary Name	Displays the name of the associated party, in case of an inflow payment. Displays the name of the beneficiary, in case of an outflow payment.
    Rule ID	Displays the unique rule ID. For the rule being created, this field appears blank. An ID is assigned once the rule is created.
    Reconciliation Amount in Payment/Credit Note Currency	Displays the reconciliation amount in the currency of the payment/credit note.
    Reconciliation Amount in Invoice Currency	Displays the reconciliation amount in the currency of the invoice.

15. Click the View Invoice Details – Linked Purchase Order tab to view the offer details of the invoice.

    Figure 2-49 View Invoice Details - Linked Purchase Order tab

    
    

    
    Description of "Figure 2-49 View Invoice Details - Linked Purchase Order tab"

    
    

    Table 2-36 Field Description

    Field Name	Description
    Linked Purchase Order tab	This tab appears if purchase orders are linked against the invoice.
    Purchase Order Reference Number	Displays the unique reference number of the purchase order. This is a hyperlink, which when clicked displays the purchase order details. For more information, refer the View Purchase Order Details section.
    Date	Displays the date on which the purchase order has been created.
    Shipment Date	Displays the date on which the shipment has been sent.
    Purchase Order Amount	Displays the purchase order amount in purchase order currency
    Amount Utilized for Invoice Exchange Rate	Displays the purchase order amount utilized for invoice in invoice currency. It also displays the exchange rate between invoice currency and purchase order currency. The exchange rate is displayed only if the invoice and purchase order are of different currencies.
    Finance Status	Displays the status of any finance availed against the instrument. This value can be one of the following: Financed Partially Financed Finance in Process If the instrument has not been financed, or if the finance is in progress, then this field remains blank.

16. Perform any of the following actions, depending on the status of the invoice and payment, and the role of the logged-in corporate party.
    • Accept – Refer the Accept Invoice section under Manage Invoices in this document.
    • Edit - Refer the Edit Invoice section under Manage Invoices in this document.
    • Cancel - Refer the Cancel Invoice section under Manage Invoices in this document.
    • Raise Dispute - Refer the Raise Dispute section under Manage Invoices in this document.
    • Resolve Dispute - Refer the Resolve Dispute section under Manage Invoices in this document.
    • Assign - Refer the Assignment of Invoice section under Manage Invoices in this document.
    • Request Finance - From the View Invoice Details screen, the borrowing party can request for finance against an invoice that is ACCEPTED or PARTIALLY ACCEPTED, and with payment status being UNPAID or PARTIALLY PAID. The borrowing party can be either buyer or supplier, based on the attributes of the Program linking these parties. An invoice can be fully or partially financed based on the configuration set by the bank, and the configured borrowing limits of the corporate party. Based on whether the invoice is fully or partially financed, the status of the invoice changes to FINANCED or PARTIALLY FINANCED.
17. Click Download to download the invoice details in PDF format. Or click to close the window.

• Preview and Download Invoice
  This topic provides systematic instructions to preview and download the invoice.