3.6 Static Data

This section contains the following topics:

• Maintaining Static Data
  Data that remains constant over a period of time is called static data. Usually, such data is commonly accessed by more than one module. The following are some typical examples of static data:
• Types of Fields
  There are three types of fields in most screens:
• Adding a New Record in a Table
  To add a new record in a table, click New icon when the Detailed View screen of the table is loaded.
• Deleting a Record in a Table
  A record that is defined and is available for any functional operation only after it has been authorized. Before the addition of a record is authorized, user can delete it. A record can be deleted only from the detailed view of a record.
• Copying the Details of a Record
  A new table record closely resembles an existing record. In such cases, copy the existing record and modify the attributes that differ for the new record.
• Authorizing a Record in a Table
  When a record is added, modified, closed, or reopened, the activity requires authorization before End of Day operations begin. Authorization is performed by a user other than the one who performed the activity. For example, a record added in the Broker Master table requires authorization by another user.
• Modifying a Record in a Table
  Record attributes can be modified after storage and authorization. Modification of some fields is restricted under specific conditions. Field level restrictions are described in the online help for the field. Press <F1> at a field to view the online help.
• Close a Record in a Table
  This topic provides the systematic instructions to close a record in a table.
• Viewing the Details of a Record
  Two types of view screens are available for records in a table. The Summary View screen displays the value in the main fields of the table, in a tabular column. To move to the Detailed View for the record, perform the following:
• Maker and Authorizer Details
  When a record is saved, the system displays the User ID in the Entry By field and the creation date and time in the Date Time field. These fields display details of the latest record action, including addition or modification.
• Printing the Details of a Record
  The Print function allows user to print the details of records in a table. Select print only a specific record, a range of them or all of them in a table.