16.5.3 Accept/Reject Invoice Details

This topic provides the information about reviewing invoice details and taking appropriate actions to accept or reject them based on validation results or business rules within the system.

In the Invoice Details sub section, user can accept or reject the details of those invoices which are in FOR APPROVAL status. This status is updated during invoice processing and when there is difference in estimated and invoiced amount which needs manual approval.

1. On the Origination, click Origination. Under Origination, click Vendors. Under Vendors, click Invoices. Under Invoices, click Details and, select the required invoice record.
2. Click Accept or Reject in the Invoice Details section header and click Yes to confirm the action.
3. Click Refresh button to view the status update.

On Accepting or Rejecting the invoice details, the Authorized By and Authorized Dt fields are auto updated with user name and current date. Also the status of Invoice information and Payment Schedules are updated as either CLOSE or REJECTED respectively. However, auto update of status is controlled by the Current/Next status defined in Cycle Setup screen.

If the status of a particular invoice is updated from APPROVED to CLOSE, system generates a payment requisition record for payment processing.