1.25.3 Retrieve Transaction Information for Printing

This topic provides the systematic instructions to retrieve transaction information for printing.

1. Retrieve the transaction information to print.
2. On Check Printing screen, specify the following transaction information to print.
   For more information on this, refer to the table.

   Table 1-19 Retrieve Transaction Information

   Process	Description
   Select Type of Check to be Printed	Use the Check Printing screen to print checks for any of the following types of payments: Dividend Redemption Fee / Incentive When you print dividend checks, you can print the following documents too: Covering Letters Mailing Labels Withholding tax checks Also use this screen to print pay-in slips containing details of payments made towards subscriptions and IPO transactions.
   Specify Output Type	Select the type of instrument that must be printed for the payment, which will be given to the unit holder as an encashable instrument. Select the instrument type as Check for payment amounts that fall below than the limit amount for the default payment bank or correspondent bank (as applicable) Select the instrument type as Demand Draft for payment amounts that are greater than the limit amount for the default payment bank or correspondent bank (as applicable) Select the instrument type as Outstation Check for unit holders that cannot be serviced through either the default payment bank or the correspondent banks. The output type is not applicable for pay-in slips.
   Specify Amount Range	Specify an amount range within which the check amounts must be found, during printing. Use the From and To Amount Range fields to specify an amount range. Only those amounts that fall within the specified amount range will be printed.
   Set Check Printing Options	Select the printing options that suit your requirement, in the Printing Options field of the Check Printing screen. Accordingly, you can: Print check information onto the check stationery directly(online printing) Spool the check information to a file to be printed at a later juncture (offline printing) Spool the check information to a hand-off file format to be handed off to an external check-printing agency (data spooling) Online Printing: When you choose to print checks online, you must specify the number of the first check to be printed, as the start number for printing. Offline Printing: If you choose to print checks offline, you need not specify start check number. The system spools all checks that are in a range of serial numbers, into a spool file. Serial numbers are internal tags or identifications for the checks. Each check number is associated with a serial number. At a later juncture, you can print the actual checks using the spooled file. You must upload the numbers of the actual checks into the system after printing, so that the serial numbers and the check numbers may be matched. Spooling to a hand-off file: If checks are to be printed by an external check-printing agency, you must spool the check information to a hand-off file, either an ASCII text file or an Excel worksheet. You must provide a serial number range for the checks. As with offline printing, you must upload the numbers of the actual checks into the system after they are printed by the external agency, so that the serial numbers and the check numbers may be matched.
   Print Duplicate Checks	Print duplicate payment checks for a dividend, redemption or fee / incentive payment, if deemed necessary, in the Check Printing screen. Select the Duplicate Check box, to indicate that you choose to print duplicate checks. The Duplicate Printing pop-up screen is displayed. You must specify the status of the check as Duplicate, and also specify the original check number.
   Specify Transaction Number for Pay-In Slips	Specify the number of the transaction to print a pay-in slip for a single subscription or IPO transaction.
   Specify Unit Holder ID for Pay-In Slips	Specify the ID of the unit holder to print a pay-in slip for all subscription or IPO transactions of a specific unit holder.
   Specify Collection Center Details for Pay-In Slips	Specify the name of the bank and the branch to print all pay-in slips that will be paid to the collection account of a specific collection center bank. Print duplicate pay-in slips or pay-slips for offline spooled pay-in numbers in this way.
   Specify Payment Mode	Specify the mode of payment as search criteria to print pay-in slips for all subscription or IPO transactions with a specific mode of payment.
   Pay-in Number for Pay-In Slips	The system generates a unique pay-in number for each pay-in slip that you print for a transaction or a set of transactions. If you are retrieving the record of a slip that has already been printed, you can specify the pay-in number as search criteria. The pay-in number generated for a pay-in slip for a single transaction or a set of transactions is unique. It can be generated for a transaction or a set of transactions included in printing a pay-in slip only once. Subsequently, you can print the pay-in slip again, as a duplicate copy. The pay-in number is a number comprising 12 numerals. The first six numerals represent the date of printing of the pay-in slip, and the remaining six numerals represent a running serial number. For instance, the pay-in number 060602000001 represents the first pay-in slip printed on 6th June 2002.