4.4.5.1 Re-authorizing Records

You can re-authorize an Authorized Record that has been updated by other users. When an Authorized Record is updated, the status flag (AuthFlag) is set to “M” indicating that the record has been modified and needs re-authorization.

Figure 4-34 DEFQ - Data Entry Re-Authorize Window

To re-authorize modified records in the DEFQ - Data Entry Window:

1. Open the required Form in view mode and click

   Figure 4-35 Icon

   
   

   

   
   
   .

   The list of available records with the Authorization status is displayed. If there are “no records” for Authorization in the selected Information Domain, an alert message is displayed.

2. Click Reauthorize Records .

   The DEFQ Authorization Window is displayed.

3. Select the “Auth” check box adjacent to the required record.
4. Click Save .

   On re-authorization, a confirmation message is displayed.

   You can also select the check box adjacent to “Rej” to reject the record, or “Hold” to re-authorize or reject at a later point. A message is sent to the Form creator indicating that records are authorized/rejected/put on hold.