Scheduler Jobs

The following table describes the scheduler jobs available for selection.

Jobs recommended for most customers include:

• Refresh Daily Totals

• Remove Unused Items from Store

• Update Last Purchase Price

• Cleanup Service Job Queue

• Export Inventory Definitions

• Export Inventory Totals

• Export Menu Item Costs

Table 25-1 Scheduler Jobs

Job	Description	Execution Rule
Auto Document Purge	Purges historical information in Ordering, Receiving, Inventory, Waste, Invoicing, Yield, Production, and Transfers.
Automatic Yield	Converts a booked transfer to the individual inventory yield items in the automatic yield list. Each item's SOH increases while the automatic yield list inventory item's SOH decreases to 0. For example, a large piece of beef can be converted to individual items such as chuck, brisket, and ribs. See Yield Management for more details.
B2B Auto Linking	Links purchase items from item catalog to vendor purchase items (VPI) where matching vendor item numbers are identified using the Scheduler.
B2B Import Invoices/Credit Notes	Imports invoices/credit notes if Process Invoices via Scheduler is enabled. The Scheduler is used for B2B Receiving. Recommended to execute Periodically, every day.
B2B Import Item Catalogs	Imports item catalog for vendors using the Scheduler if the option Process Order Guides (Article Catalog) via Scheduler is enabled. Recommended to execute Periodically, every week.
B2B Import Order Acknowledgements	Imports ordering acknowledgements if vendor has Use Scheduler and Process Order Acknowledgement via Scheduler enabled. Recommended to execute Periodically, every 15–30 minutes.
B2B Import Order Cycles	Imports order cycles if the Scheduler is used for B2B Order Cycles import.
B2B Send Purchase Orders	Sends purchase orders to vendor if Use Scheduler is enabled for the vendor. Recommended to execute Periodically, every 15–30 minutes. Required for Mobile Solution Order Processing.
B2B Send Purchase Orders Status Report	Sends the Purchase Orders Status Report to the configured user if Use Scheduler is enabled for the vendor. Only useful with central ordering with one order per vendor and day.
BO Legacy Export	Exports closed and booked invoices to the Back Office system. For use with Legacy Back Office Export modules only. Use after updating from an older version with thick-client to run Back Office exports.
Book All Sales From Buffer	Books all sales including those remaining in sales buffer.	Run once a day, up to every hour to get remaining data booked.
Book Invoices to B/O	Books closed invoices to the Closed Financial Period module.
Book Sales	Books the current sales.	Run every 15 minutes to get near-real-time revenue data.
Calculate Average Usage	Calculates the average usage. This job must run daily if using Suggested Ordering.	Run once a day. Shorter intervals are not allowed.
CISBOX Invoice Import	Imports invoice headers if the vendor is using CISBOX. Complete this job before creating Suggested Orders.
Cleanup Service Job Queue	Purges job execution status information older than 7 days from the service job queue.	Run once a week.
Export GL Inventories	Processes inventory General Ledger (GL) data in selected range. This job does not relate to Legacy Back Office or the Closed Financial Period module.	Run once a month after closing inventories
Export GL Transfers	Process all transfer GL data in selected range. This job does not relate to Legacy Back Office or the Closed Financial Period module.	Run once a month.
Export Inventory Definitions	Exports inventory definitions to Reporting and Analytics Advanced.	Run daily, depending on the frequency of inventories.
Export Inventory Totals	Exports inventory totals to Reporting and Analytics.	Run daily, depending on the frequency of inventories.
Export Menu Item Costs	Exports menu item cost to Reporting and Analytics.	Run at least once a day to show accurate figures.
External Logistics Export	Summoned by the Transfer function in the External Logistics module. Exports external logistics transfer to the SFTP for retrieval by the external logistics vendor.
External Logistics Import	Summoned by the Import function in the External Logistics module. Imports transfers processed by the external logistics vendor, setting Status of transfer to delivered.
Fiscal Export - Poland	Schedules selected fiscal exports to predefined locations (only visible when parameter WEBCLIENT->FISCALEXPORT is activated). To access this, click Maintenance, click Configuration, click WEBCLIENT, and then click FISCALEXPORT. To activate this export, click Maintenance, click Configuration, and then click WEBCLIENT. Set FISCALEXPORT to T.
Fiscal Export - Portugal	Schedules Financial Year Export – Inventory.
Legacy BO: Accruals	Exports all booked receipts to the Back Office System (Legacy Back Office only). Use after updating from an older version with thick-client to run Back Office exports.	Run once a month for closing a period.
Legacy BO: Consumption of Inventory	Exports all consumption to the Back Office System (Legacy Back Office only). Use after updating from an older version with thick-client to run Back Office exports.	Run once a month for closing a period.
Legacy BO: Stock Exports	Exports all closing stock to the Back Office System (Legacy Back Office only). Use after updating from an older version with thick-client to run Back Office exports.	Run once a month for closing a period.
Legacy BO: Transfers	Exports all booked transfers to the Back Office System (Legacy Back Office only). Use after updating from an older version with thick-client to run Back Office exports.	Run daily.
Legacy BO: Usages	Exports all booked usage to the Back Office System (Legacy Back Office only). Use after updating from an older version with thick-client to run Back Office exports.	Run daily.
Menu Item Auto Link	Copies menu item linking from the primary cost center to sub cost centers; overwrites all links to sub.
Process Count Cycles	Creates inventories based on the configured count cycles.	Run once a month or before each inventory.
Process Individual Count Cycles	Applies action (create, freeze, book) to the count cycle specified in the job. Freeze and Book apply only to counts created by the Scheduler from that count cycle.	Run once a month or before each inventory.
Recalculate Recipes	Recalculates recipes to reflect ingredient changes because of validity dates.	Run on demand unless there are many changes that require a daily run.
Refresh Daily Totals	Recalculates all transactions to update the DAILYTOTALS table, which captures the item, cost center, and date data for reporting purposes. To update the LAGER table with this data, click Maintenance, click Configuration, click NAMES, and then set SysDailyRecalcUpdLager to T.	Run daily.
Remove Unused Items from Store	Deletes items from the manage store with stock on hand of 0 for number of days specified in the job.	Run at the same frequency as Days_without_Transactions.
Send Report	Sends the Import/Export Status Report email to the configured user. Chose to receive emails for All entries or Errors and Warnings only. The date range can be defined between several days or have no limit. Logfiles and/or Payloads can be attached.	Run after running the imports and/or exports.
Transfer on Sales	Creates transfers if an alternate depletion cost center is used. Use to track depletion of ingredients from cost centers that are assigned to the revenue center.	Run daily.
Update Last Purchase Price	Updates active vendor purchase item prices to the last purchase price of the store item. If the last purchase price for the item is set manually (by clicking Masterdata and then Items) rather than by booking a receipt, then this job will update the master data field accordingly.	Run daily.
Update Recipe Explosion	Recalculates recipes to reflect the changes made to sub recipes included as ingredients. Same as Recalculate Recipes