Creating and Printing Banquet Guest Checks From a POS Workstation

Beginning a Banquet Check

After EMC configuration is complete, you can begin to generate banquet guest checks from a workstation.

  1. After configuring a Begin Check By Prompt button in the EMC’s Page Design module, access a workstation and press the Begin Check By Prompt button.

    Figure 31-35 Begin Check By Prompt


    This figure shows how initiate a banquet check from the POS workstation using the Begin Check By Prompt button.

    Note:

    If a workstation operator cancels any of the sequential banquet check prompts, the entire check/transaction is canceled.

  2. Add the banquet check’s header detail through prompts.

    Figure 31-36 Banquet Check - Enter Name Window


    This figure shows the Enter Name window from the POS workstation.

  3. Select the Room name. This step uses the EMC Tables module data to show a list of room names.

  4. Select the Serving Period.

    Figure 31-37 Banquet Check - Select Serving Period


    This figure shows the Select Serving Period window from the POS workstation.

  5. The workstation’s Check Detail area displays the selected serving period.

    Figure 31-38 Banquet Check - Shows Selected Serving Period


    This figure shows the selected Serving Period on the POS workstation.

  6. Select the header content in the Name field to edit. Press OK when finished.

    Figure 31-39 Banquet Check - Edit the Header Content


    This figure shows where to edit check header content in the check detail area on the POS workstation.

  7. The Check Detail area displays the newly entered header text.

    Figure 31-40 Banquet Check - Edited Header Content


    This figure shows the results of editing check header content in the check detail area on the POS workstation.

Utilizing Banquet Checks With Serving Periods

  1. Sign on to a workstation, and then press the Begin Check By Prompt button.

    Figure 31-41 Banquet Check - Begin Check By Prompt


    This figure shows the Begin Check By Prompt button on the POS workstation.

  2. Enter the header prompt details and press OK to continue.

    Figure 31-42 Banquet Check - Editing Header Prompt Details


    This figure shows the editing header details window on the POS workstation.

  3. Enter a table number and press Ok.

    Figure 31-43 Begin Check - Enter Table Number


    This figure shows the enter table number prompt window on the POS workstation.

  4. Enter the number of guests and press Ok.

    Figure 31-44 Begin Check - Enter Guest Count


    This figure shows the enter number of guests prompt window on the POS workstation.

  5. Select a serving period and press Ok.

    Figure 31-45 Banquet Check - Select Serving Period


    This figure shows the Select Serving Period window from the POS workstation.

Configuring Check Printing Privileges

Printing of all checks, including banquet checks, requires privileges to be assigned to employees Roles. Other EMC options also need to be enabled. To assign guest check printing privileges:

  1. In the EMC, select the Enterprise level, click Configuration, and then click Roles. Select the role to be edited and switch to form view.

  2. Click the Operations tab, click the Printing subtab, and then enable 23 - Authorize/Perform Unlimited Reprinting/Printing of a Check.

  3. Click Save.

  4. To manage the number of checks that can be printed by employees before requiring authorization, select the property or revenue center, click Setup, and then click Control Parameters.

  5. Click the Configuration tab, and from the Number of Checks Printed Before Authorization field, enter a number (from 0-99) to allow staff to print banquet checks until the threshold limit is exceeded.

    Figure 31-46 EMC Control Parameters - Number of Checks to Print Before Authorization Setting


    This figure shows the Control Parameters module, which includes the Number of Checks to Print Before Authorization setting.

  6. Click Save.

  7. Select the property, click Configuration, and then click Tender/Media.

  8. Click the Options tab, click the Printing Options subtab, enable 23 - Print Check on Demand, and then click Save.

    Figure 31-47 EMC Tender/Media Printing Options


    This figure shows the Tender/Media module, specifically the Print Check On Demand option.

  9. Finally, each employee allowed to immediately print guest checks needs to have another privilege assigned to them. Select the property, click Configuration, and then click Employee Classes.

  10. Click the Operator Options tab.

  11. In the Operator Type field, select 1 - On Demand from the drop-down list.

  12. Click Save

Parent topic: Banquet Guest Check Printing