Participants provide daily updates. Location administrators or location
staff users can also book medical appointments or tests for participants. To request the
participation of multiple participants at once, add their account information to a CSV file
and then upload the file to the system.
To add the account data for a single participant, see
Add a participant instead of this procedure.
After you upload the file, you can send invitations immediately or
later. If you do not send them right away, the system typically sends the
invitations during the overnight or morning hours for the U.S. Eastern time zone.
Talk to your Oracle Customer Success manager to request a time.
If a caregiver provides daily updates for a participant, such as for a
participant under the age of 18, you can associate the caregiver with the
participant in the CSV file or after you upload the file.
Note:
The link in the invitation expires
after 36 hours. Make sure the invitation arrives at a time when recipients are
likely to check their messages. For example, don't invite people using their work
email addresses on a Friday afternoon if they won't check their messages until
Monday morning.
To add multiple participants at once:
- Along the top, select the Participants tab.
- Select Load Participants.
- Optional: To learn about the requirements for the CSV file, perform one or both of the
following steps:
- To learn about the columns that you can and must include in
the CSV file, click CSV Format toward the bottom of
the
page.
- To see a sample file that uses the correct format, click
Download Sample.
- Build the CSV file according to the guidelines. If you work in the sample file,
make sure you remember to remove the rows with placeholder data.
The CSV file can be as large as you want. You don't need to create
separate files for each of your entities, but make sure you specify each
participant's entity correctly.
Note:
To prevent emails from being sent to a recipient's spam folder, make sure
you use the correct email address.
- After building the CSV file, perform one of the following steps:
- Drag the file to the drag and drop area.
- Click Choose file, browse to the
file, and double-click the file.
Oracle COVID-19 Patient Monitoring
System processes and uploads the file. If the file contains a large number of
entities, this step could take a little while.
After the file passes the
validation review, the Review Participants to Load page
appears.
If the file doesn't meet the upload requirements, a list of
issues appears for your review. You must correct any errors before you can
continue with the upload.
- At the bottom of the list of participants, select Load x Participants, where x is the number of participants that you're
loading.
Note:
If you added a large number of participants, this can take several
minutes.
- Choose one of the following:
- To send invitations right away, select Send
Invitations.
- To send invitations during the overnight or morning hours
for the US Eastern time zone, select View
Participants.
The system sends the invitations at the time that you chose. You can see
all the new participants immediately on the Participants tab. All the new participants
have a status of Pending.
If a participant's link expires, they can contact the support email or
phone address that is included in the invitation email and ask to have the invitation
resent.