View valid values for a field

To present a list of values for a field in the user interface, instead of a value-entry field, you supply one or more valid values for that field. You can define values for:

• Standard fields with a format of string.
• Custom fields with a format of string.
• Custom fields with a format of integer.

You must define values for custom fields that have one of these types:

• Linked

  Note:

  You must define values for both the controlling parent field and its subsidiary field. Typically, all values for the parent field are defined before the values for the subsidiary field are defined.
• Append-only
• Constrained and Append-only
• Multiple Values
• Constrained and Multiple Values

You can also specify the order in which the values appear in the list. If the field is not required, users can select " " (blank) to leave the field empty.

1. In the left navigation pane, click the Settings icon ().
2. In the Configure System section, click Manage Topic Workflow Configuration.
3. Click the Row Action menu () for a configuration, and then click Manage Fields.
4. Click the Row Action menu () for a field, and then click Define Values.

   The Define Valid Field Values page provides the following information:

   Column	Description
   Value	Value that is available for selection in the topic field.
   Link to Parent	Value that must be selected for the parent field for this value to be available. Applies to the subsidiary field in a linked pair only.
   Order	Number indicating the display order for the value.

Define Field Values options

• To add a value, click Add Value.
• To order values, click Modify Display Order.
• To upload a table of values, click Upload Table. You must prepare a comma-separated value (.csv) file to use this option.

Row Action menu options

If you click the Row Action menu () for a value, you can do the following:

• To edit a value, click Edit.
• To delete a value, click Delete.

If you delete or change a value that is already in use in a topic, the original value remains in any topics that have used that value; however, the value is no longer available for selection in that, or any other, topic.